Dispatcher / Administrative Assistant - Spring, TX

About the role

The Dispatcher / Administrative Assistant will work directly with subcontractors to coordinate project needs, track field and lab supplies inventory, place orders, answer and direct client calls, assist with fleet vehicle maintenance scheduling and inventory, create various documents and spreadsheets using Microsoft Office software, prepare invoices, follow up with clients, and conduct accounts receivable.

Responsibilities

• Work directly with subcontractors to coordinate project needs
• Track field and lab supplies inventory and place orders
• Answer and direct client calls to appropriate staff
• Aid with Company Fleet Vehicle maintenance scheduling and inventory
• Create various documents, spreadsheets, etc. utilizing Microsoft Office software
• Prepare invoices, follow up with clients and conduct accounts receivable
• Perform various general office duties, including faxing, copying, mailing, filing, etc.
• Research a wide variety of information requests
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions

Requirements

• High School Diploma or GED equivalent
• Two Years Of Administrative Experience Is Required
• Experience is Microsoft Word and Excel
• Must be bilingual in both English and Spanish - verbally and written
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Qualifications

• Administrative / Dispatching experience in the Construction Materials Testing industry is preferred

Skills

• Microsoft Word
• Microsoft Excel

Benefits

When working with Intertek, you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

Pay

Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.

Schedule

This is an On-Site position at the location detailed in the job post.