Disbursments Specialist 1

About the role

Support the Finance department, focusing on Accounts Payable with additional responsibilities in expense management, purchasing card administration, and their respective software applications.

Responsibilities

• Maintain and assemble data into and from University systems.
• Utilize data to prepare reports, lists, and tables using spreadsheet and word-processing applications.
• Provide fundamental customer service and escalation as needed.
• Research, answer, or refer inquiries from campus stakeholders regarding policy and procedure.
• Support compliance and enforcement efforts.
• Maintain the confidentiality of sensitive information.
• Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
• Special project support.
• End-user policy compliance, assistance, and support for the expense management system and purchasing cards.
• Day-to-day student management and training.
• Maintenance of Accounts Payable, Purchasing Cards, and Concur measures for decision-making, efficiency, and optimization.
• Data entry, Validation, Payment Disputes, Returned payments, Vendor interaction, 1099 reporting.
• Process & Data ownership of Accounts Payable, including: Data entry, Validation, Payment Disputes, Returned payments, Vendor interaction, 1099 reporting.
• Support critical Disbursements RFP submission, Card Services, and Expense Management.
• Webpage and Ferris360 management for Accounts Payable and Disbursements.
• Carries out responsibilities in accordance with university policies and applicable laws.
• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
• Support, promote, and develop university student enrollment and retention initiatives.

Requirements

• Satisfactory completion of two years of post-secondary study in accounting and/or office administration or equivalent experience.
• Intermediate-level experience in the Microsoft 365 suite of applications with a focus on Excel.
• Experience with integrated ERP systems.
• Candidates with expertise in the Banner Finance—Accounts Payable module and Concur Expense Management Software administration are preferred.

Qualifications

• Physical Demands: Office Environment Moving Reaching Sitting Repetitive movement Standing

Skills and Abilities

• A positive, solution-focused attitude.
• Excellent time management and organization skills.
• Exceptional written and verbal communication skills.
• A focus on customer service that is reliable and proactive under pressure.
• Strong interpersonal skills and the ability to be a team player.
• Strong attention to detail and accuracy.
• Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.

Benefits

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Pay

$20.45 pursuant to the FSU and CTA/MEA-NEA Agreement

Schedule

Part-Time/Full-Time: Full-Time