Director, Space and Occupancy Planning

Primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity, and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business needs.

Responsibilities

• Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals
• Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization
• Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts
• Interfaces with Client to develop options, finalize project concepts and prepare final documents for client approval
• Serves as the primary client contact for relocation requests and collaborates with Move Manager to ensure client needs are met
• Oversees group moves and moves with special requirements; coordinates with Move Managers and presents solutions to client
• In conjunction with Project Manager and Move Manager, develops migration plans and sequencing of group-level relocations
• Organizes all data into approved formats for planning and hand off purposes, including planning PowerPoint documents, proposed spreadsheet data and written descriptions of solutions
• Ensures that the space management system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources
• Maintains space management data that supports development of space allocation plans
• Reviews and approves—or makes alternate recommendations for—reconfiguration requests in assigned territory
• Engages Furniture Coordinator, Workplace Strategist, Move Manager and Project Manager as needed for scoping and cost related to FF&E activity

Skills

• Managing and reporting accurate and up-to-date space and occupancy related data
• Thrives on working in a fast-paced environment; collaborates across functions to meet deadlines
• Excellent verbal aptitude, presentation, and communication skills; comfortable presenting to all levels of the organization
• Well organized, self-directed and able to balance multiple planning projects
• Proactive and solution focused with experience in managing projects of varied scope and complexity
• Enjoys working in a team environment with smart and creative individuals; a team player who can also work independently and autonomously
• Strong analytical skills and the ability to develop conclusions and recommendations
• Proficiency in architectural and engineering drawings, concepts & design
• Working knowledge of various office furniture systems
• Excellent customer service and interpersonal relationship skills
• Able to build strong relationships with internal and external partners to deliver effective services
• Strong oral, written and presentation skills with a strong attention to detail and quality
• Assumes ownership of requests to ensure successful completion
• Ability to handle concurrent projects with minimal supervision and direction
• Proficient in MS Excel, PowerPoint, AutoCAD, IWMS (Serraview, Archibus, iOffice)
• Ability to track all work and key metrics
• Ability to effectively interpret and apply policy and procedure
• Basic understanding of Corporate Real Estate and Financial concepts

Requirements

• 7-10 years of related experience
• Minimum 5 years of experience in a corporate team environment
• Management, coordination, execution of day-to-day service requests
• Experience in communicating with all levels of management
• Experience in reviewing architectural and engineering drawings, concepts & design
• Development of site occupancy plans for short-term and long-term scenarios, including: supply and demand analysis, forecasted headcount, seat supply projections, supporting graphs, stacking plans, move scenarios, challenges, and pros/cons for scenarios/recommendations
• BA/BS degree in a related discipline or field of study (e.g., Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management)

Pay

$127,500.00 - $150,000.00

Benefits

• Health, vision, and dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work