Director of Space & Transition

About the role

The Vanderbilt Health Executive Search Team is conducting a national search for a Director of Space & Transition. This role provides overall leadership for a unit or department by developing goals, objectives, policies, and procedures; supervising, coordinating, and evaluating activities; preparing operating and capital expenditure budgets; and performing personnel administration functions.

Responsibilities

• Develop goals and objectives for the department based on interpretation of institutional policy and goals
• Plan to achieve goals or establish priorities; help department understand, share, and support the vision
• Initiate changes in or develop new policies, procedures, and/or methods
• Analyze long-range impact of decisions and plans
• Ensure the most effective operations through program development, process improvement, and coordination/integration with other departments
• Design, implement, evaluate, and market programs to maximize clinical outcomes, functional status, patient/customer satisfaction, and reimbursement
• Standardize services, processes, resources, and practice to improve efficiency
• Supervise staff including planning, coordinating, and controlling work and procedures; provide advice/consultation to staff
• Adjust work schedules or project priorities to meet emergencies or changing conditions
• Participate on departmental and/or interdepartmental committees to address problems and facilitate information exchange
• Provide information to others (oral or written) to explain/clarify problems, issues, or requests
• Participate in periodic management meetings to keep top management informed of department problems and concerns
• Analyze and evaluate ongoing department programs to identify areas for adjustments/improvements
• Develop staffing plans to ensure developmental objectives are met
• Define and achieve financial targets in support of business goals
• Prepare annual operating budget including direct labor, material and supplies, services, equipment maintenance, and replacement
• Present and justify proposed budget (operating and capital expenditure) to management review committee
• Evaluate organizational functions and structures to determine allocation and utilization of resources
• Analyze and evaluate budget variance to determine cause; prepare justification or develop alternatives for cost containment/reduction
• Project future budgets based upon analysis of current operations
• Create and exceed service standards utilizing key service dimensions and knowledge of patient/customer expectations and best practice
• Establish service standards for the department and determine compatibility with financial targets
• Ensure service standards are met or exceeded using customer satisfaction, best practices, and market information
• Create an organizational culture that provides a safe, satisfying, and enriching environment for employees and qualified, competent staff
• Provide leadership to promulgate the mission and values of the institution to the department
• Model behavior consistent with the mission, vision, and values through leading, coordinating projects, innovation, initiating improvement, and developing new programs
• Demonstrate a facilitative and collaborative leadership style
• Communicate within and across departments to maximize effectiveness, efficiency, and information sharing
• Ensure all Human Resource and VUMC policies and procedures are followed according to standards
• Define qualifications and performance expectations for all staff positions through the Performance Development system, including department-specific job descriptions and measurable performance standards
• Create an environment that encourages and supports self-development and learning through regular feedback, orientation, training programs, work experiences, and competency assessment
• Identify, establish, and evaluate quality assurance standards, programs, and procedures within department
• Establish and evaluate standards of performance to ensure safe, effective, and efficient operation
• Ensure standards are met to assure clinical enterprise accreditation/licensure

Qualifications

Required

• Bachelor's Degree
• 7 years of relevant work experience

Preferred

• Bachelor's degree in a healthcare field
• Experience leading or supporting project management initiatives, including planning, coordination, and execution of complex projects
• Proven experience developing, outfitting, and preparing healthcare facilities or clinical environments for operational readiness
• Demonstrated experience partnering with construction, facilities, and vendor teams to build, renovate, or expand medical offices, hospitals, outpatient centers, or clinical spaces
• Strong understanding of healthcare operations and facility requirements, including clinical workflow considerations
• Prior clinical healthcare experience
• Experience managing multiple stakeholders and driving projects from concept through implementation in a healthcare setting

Core Accountabilities

• Organizational Impact: Implements strategies for a sub-function with direct impact to the function results
• Problem Solving/Complexity of Work: Resolves highly complex business issues that are often unprecedented, with immediate impact on own sub-function or entity and wider implications to the organization
• Breadth of Knowledge: Applies expertise within professional/technical area and uses advanced business knowledge to develop objectives
• Team Interaction: Leads a sub-function serving the organization at large or across one or more entity(s)

Core Capabilities

• Supporting Colleagues:
  • Develops Self and Others: Acts upon constructive feedback from all levels and initiates strategies to develop talent in others
  • Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations
  • Communicates Effectively: Anticipates different audience concerns, styles, and finds mutually beneficial solutions across conflicting and sensitive issues
• Delivering Excellent Services:
  • Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services
  • Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas
  • Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance
• Ensuring High Quality:
  • Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plans to ensure area's quality standards are met
  • Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities
  • Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments to ensure operational and safety compliance
• Managing Resources Effectively:
  • Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles
  • Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources
  • Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision-making capabilities
• Fostering Innovation:
  • Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas
  • Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies
  • Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change

Schedule

First Shift; Days

Ben