Director of Procurement & Auxiliary Services

This position reports to the Vice President of Finance and Chief Financial Officer and is responsible for demonstrating LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

Responsibilities

• Plan, coordinate, and direct the activities and operations of the purchasing unit and auxiliary operations of the College in accordance with State of Florida guidelines and college policies and procedures.
• Represent the College in coordinating Request for Proposals (RFP), Request for Qualifications (RFQ), and other formal bids.
• Direct personnel engaged in buying, selling, and distributing materials, equipment, and supplies.
• Manage relationships with College departments and vendors that provide auxiliary services, including the College’s contracted bookstore provider and food service providers.
• Analyze the effectiveness of and establish future direction for functional policies and programs related to purchasing and auxiliary services.
• Oversee daily operations of the purchasing unit and auxiliary services, including coordination and management of formal bids, purchase requisitions, purchase orders, bookstore operations, and food services.
• Monitor vendor and auxiliary services contracts for renewal dates and compliance with contract provisions.
• Recommend changes to purchasing and auxiliary-related policies and procedures as deemed necessary.
• Prepare, issue, and manage all bids for commodities and services in compliance with State of Florida rules and regulations and College policies; recommend vendor selection in coordination with the Vice President of Finance and Chief Financial Officer.
• Assist departments with purchases to ensure the College receives the best value for the funds invested.
• Conduct periodic training workshops to promote awareness of departmental services related to procurement and auxiliary services.
• Manage College contracts for activities such as store accounts, copiers, bookstore, food services, etc.
• Review and maintain all “Statement of Financial Interest” disclosures per State of Florida rules and College policies related to procurement and auxiliary services.
• Assist with daily monitoring and contract management of the College’s bookstore and food service operation, including catering, food trucks, vending, and course material and College merchandise.
• Evaluate the financial performance of auxiliary service operations and make recommendations to ensure strategic initiatives are delivered within budget.
• Assist with the accounts payable process for auxiliary services invoices to minimize interest and late fee charges to the College.
• Participate in the Council of Purchasing Professionals (COPP).
• Serve on committees on an as-needed basis.
• Perform other duties as assigned.

Requirements

• Knowledge of governmental purchasing procedures and practices.
• Experience in processing financial data and spreadsheets.
• Knowledge of mathematics.
• Ability to analyze Federal and State regulations and Statutes.
• Supervisory experience.
• Accuracy and detail-oriented.
• Ability to multitask.
• Excellent communication and interpersonal skills.
• Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals.
• Demonstrate critical thinking skills necessary to examine situations and processes, making recommendations for improvement.
• Strong service orientation and ability to effectively work as a member or leader of a team.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes.
• Proven flexibility to successfully work on a variety of projects quickly and accurately.
• Effectively manage change and adaptability.
• Adhere to all workplace safety rules, safety laws, regulations, standards, and practices.
• Ability to work various hours, including nights, early mornings, and weekends.
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.

Qualifications

• Required: Master’s degree in an appropriate area of specialization and minimum six years of appropriate experience, or a bachelor’s degree in an appropriate area of specialization and eight years of experience.
• Preferred: Knowledge of the Banner Purchasing Module and higher education experience.

Pay

$65,000 - $75,000 yearly salary