Director of Procurement

Department: Procurement; Reports To: AVP/Controller for Business and Finance; FLSA Status: Salary Exempt

About the role

The Director of Procurement is responsible for overseeing the University's procurement activities and ensuring the integrity, efficiency, and compliance of the procurement process. This position coordinates and monitors purchasing and contract management activities, including the review and processing of purchase requisitions and purchase orders. The Director ensures procurement activities are conducted in accordance with applicable federal and state laws, regulations, Board of Regents requirements, Georgia Department of Administrative Services requirements, and University policies and procedures.

Responsibilities

• Reviews and approves requisitions; verifies account information, order-of-precedence compliance, and validity of orders.
• Reviews supporting documentation and signs purchase orders.
• Provides help desk support for purchasing software and the purchasing card system.
• Trains end users in the use of purchasing software and procurement processes.
• Attends University and departmental meetings.
• Assists end users in developing specifications for goods and services.
• Posts and serves as the University-level administrator for all Requests for Proposals (RFPs) and Requests for Quotations (RFQs).
• Reviews outstanding purchase orders and works with Buyers and end users to determine order status.
• Conducts annual internal audits of purchases.
• Conducts pre-bid meetings with vendors and University departments.
• Monitors purchasing software approval workflows.
• Performs related duties as assigned.

Requirements

• Knowledge of computers and job-related software applications.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of the Georgia Procurement Manual.
• Knowledge of the Board of Regents Business Procedures Manual.
• Knowledge of budget management principles and practices.
• Knowledge of contract management principles and practices.
• Knowledge of University policies and procedures.
• Skill in decision-making, analysis, and problem-solving.
• Skill in interpersonal relations and effectively interacting with employees, vendors, and members of the public.
• Skill in directing and supervising the work of personnel.
• Skill in preparing required reports and documentation.
• Skill in oral and written communication.
• Supervisory controls: work assigned by AVP/Controller for Business and Finance; exercises independent judgment within policies; reviewed via conferences, reports, results, observation.
• Guidelines: Georgia Procurement Manual, Board of Regents Business Procedures Manual, Georgia Purchasing Card Program Policy, applicable software manuals, University policies and procedures; require judgment, selection, interpretation.
• Complexity/scope: varied management, procurement, compliance, supervisory functions; application of detailed regulations adds complexity; purpose is to direct University's purchasing functions.
• Contacts: coworkers, University employees, administrators, vendors, general public; for services, information exchange, problem resolution, coordination, justification, defense, negotiation.
• Physical demands/work environment: typically performed sitting at desk/table with intermittent standing, walking, bending, stooping; occasional light lifting; office environment.
• Supervisory and management responsibility: direct supervision of Buyer & Procurement Card Coordinator (1); dotted-line reporting relationship with procurement staff within College of Agriculture.

Qualifications

Minimum Qualifications: Bachelor's degree in business administration or a related field; Five (5) years of progressively