Director of Grants Administration

About the role

Administer a county-wide grant program to include the identification of grant opportunities, the development of department staff to apply for and monitor/report on awarded grants, and a training and monitoring program to ensure compliance with local, state, and federal rules and regulations. The position is in the Grants Administration department, reports to the Chief Operating Officer, is an exempt, safety‑sensitive role requiring successful pre‑employment drug screening, and has Position Code GA2000.

Responsibilities

• Develop and maintain a county grant program to include a routine process to seek out grant opportunities and share them with departments, a system to support staff through the application and reporting processes, a training initiative to ensure department staff understand internal and external application guidelines as well as post‑award requirements, and robust procedures to ensure a consistent approach to determinations regarding application and post‑award processes.
• Foster strong working relationships county‑wide to create a network of subject matter experts who will be able to assist with the writing of grant applications and to serve as a pool of grant managers/monitors once grants are awarded.
• Maintain a thorough knowledge of county and court functions to ensure grant assistance is appropriate and applicable.
• Coordinate with the CJAB Coordinator to provide additional assistance to Criminal Justice Policy Team endorsed grant applications by court appointed and court related offices.
• Ensure efficient administration and operation of grant programs by creating and maintaining a process to monitor and manage grant terms and conditions including changes to terms and conditions.
• Coordinate with subject matter department staff and finance department staff to identify timelines and parties responsible for implementing and reporting on the plan, to establish eligible expenses and reporting requirements, and determine who will monitor and report the results.
• Work with commissioner’s office, finance department, and human resources department staff to provide regular training opportunities to staff on the internal grant application and grant acceptance process as well as on federal, state, and local requirements surrounding grant management and monitoring.
• Establish compliance and reporting tools for departments to use to effectively manage and monitor grants.
• Create and convene an interdisciplinary task force of administrative department staff to oversee the development of grant-related project implementation plans, staffing needs, compliance with local, state, and federal rules and regulations, operating structure, and budget development and analysis.
• Work with finance department staff to develop a process to reconcile internal records with state and federal reports, to ensure proper subrecipient monitoring, and to identify and address potential internal control issues.
• Analyze department data to identify program needs and accomplishments and create statistical reports which focus on return on investment and systems quality improvement.
• Develop working relationships with state and federal grantor staff to establish best practices and to address questions and concerns.

Requirements

• Education: Bachelor’s degree in business administration, public administration, human services, or related field required; or equivalent training, education, and/or experience.
• Experience: Three (3) years progressively responsible working experience in a related field; experience should include project or program management; or equivalent training, education, and/or experience.

Benefits

• Medical Benefits: Capital Blue Cross Medical Insurance, Health Savings Account, Wellness program with wellness incentives, Capital Blue Cross Vision Insurance, United Concordia Dental Insurance.
• Retirement Benefits: County Retirement Pension (5% minimum pre‑tax contribution required, option to increase up to 15% post‑tax), fully vested after 5 years of credited service, normal retirement options (age 55 with 20 years of credited service; age 60 with any amount of credited service), Voluntary 457b Deferred Compensation Plan, Military Time Buy Back Options.
• Paid Time Off: Vacation – 10 days per year (non‑exempt) / 15 days per year (exempt), accrued per pay period, increase of 5 days per year after 2 years of service; Personal – 3 days per year, pro‑rated; Sick – 5 days per year, pro‑rated; 12 Paid County Holidays, no waiting period.
• Additional Benefits: Educational Assistance – 80% of tuition and books up to annual IRS limit per calendar year (after 6 months of full‑time employment); Public Service Loan Forgiveness (PSLF) – certain eligibility requirements; Employee Assistance Program (childcare, eldercare, legal, financial, coaching); Flexible Spending Account; Dependent Care Account; Short Term Disability; Long Term Disability; Life Insurance.

Pay

Starting salary: $38.34 per hour / $74,763.00 annually. The starting salary is negotiable based on relevant years of work experience and education in a similar position.

Schedule

Work schedule: 8:00 am‑4:30 pm Monday‑Friday. The position will work and be paid 75 hours in a 2‑week pay period.