Director of Fuel Supply & Purchasing

Key Responsibilities

• Direct and execute daily fuel purchases across all products and locations
• Monitor market pricing, rack postings, basis movements, and supply conditions
• Make real-time purchasing decisions to balance cost, availability, and operational demand
• Oversee spot purchases, scheduled loads, and contract volumes
• Inventory & Demand Planning
• Maintain tank levels, throughput, and storage capacity across all facilities
• Plan seasonal builds and drawdowns based on weather, demand patterns, and delivery schedules
• Prevent run-outs, emergency purchases, and excess inventory
• Adjust purchasing strategies during peak demand, weather events, and supply disruptions
• Vendor, Terminal & Transport Oversight
• Manage relationships with suppliers, terminals, and transport providers
• Negotiate pricing, supply terms, and volume commitments
• Evaluate supplier performance for reliability, pricing accuracy, and service
• Resolve supply issues, delays, shortages, and pricing discrepancies
• Cost Control, Pricing Support & Risk Awareness
• Track delivered cost by product and location
• Provide accurate cost data to finance and pricing teams
• Support fixed-price programs, margin management, and exposure awareness
• Identify opportunities to reduce delivered cost and improve supply efficiency
• Leadership & Accountability
• Set purchasing standards, controls, and approval thresholds
• Oversee and mentor fuel buyers or supply coordinators, if applicable
• Serve as the primary point of accountability for fuel supply performance
• Collaborate with executive leadership on supply planning and risk considerations
• Compliance & Documentation
• Ensure compliance with applicable regulatory and internal control requirements
• Maintain accurate documentation for purchases, contracts, and audits
• Support accounting reconciliations related to fuel inventory and cost

Qualifications

• Significant experience in fuel purchasing and supply management
• Deep understanding of fuel oil, diesel, gasoline, and propane markets
• Strong knowledge of rack pricing, basis differentials, and fuel logistics
• Proven ability to make time-sensitive purchasing decisions
• Strong leadership, communication, and analytical skills
• Bachelor's Degree (Preferred)
• Experience in fuel distributor or propane company environment
• Experience managing seasonal demand cycles
• Familiarity with tank monitoring, dispatch, and fuel inventory systems