Director of Finance

About the role

The Director of Finance will serve as a strategic financial leader during an exciting phase of organizational expansion. This role is ideal for a seasoned financial professional ready to deepen the financial management infrastructure of a well-established, financially healthy non-profit.

Responsibilities

• Financial Strategy, Planning & Forecasting
  Develop and steward a robust, organization-wide financial strategy in partnership with the Executive Leadership Team, providing proactive fiscal oversight to support sustainable growth.
  Forecasting & Modeling: Lead multi-year financial planning, scenario modeling, and contingency planning to prepare the organization for its projected scale.
  Annual Budgeting: Drive the annual operating budget development process in close consultation with the Vice President of Operations; present the final budget and strategic insights to the organization’s Board of Directors.

• Financial Operations, Systems & Reporting
  Financial Reporting: Prepare and deliver accurate, timely monthly financial closes and comprehensive internal financial reports for the CEO, Board of Directors, Executive Leadership Team, and Program Directors to ensure unified organizational alignment.
  Systems & Automation: Plan, implement, and maintain a modern, automated budget-reporting system integrated within the agency’s accounting software to streamline reporting as the organization scales.
  Cash Flow Management: Monitor and project cash flow closely, ensuring adequate liquid reserves to support program expansions and mitigate the timing gaps of cost-reimbursement grants.

• Payroll & Compensation Administration
  Payroll Processing & Compliance: Oversee accurate, timely processing of bi-weekly payroll, ensuring compliance with wage and hour laws, tax withholding, and FLSA classification requirements.
  Wage Increases & Compensation Changes: Ensure proper authorization and accurate reflection in payroll and the general ledger by coordinating with VP of Operations and HR on administration of merit increases, promotions, and other compensation adjustments.
  Payroll Reconciliation & HR Partnership: Reconcile payroll to the general ledger each cycle for accurate cost allocation across programs and grants, partnering with the VP of Operations and HR to ensure changes are reflected on schedule.
  Year-End & Tax Filings: Oversee year-end payroll processes, including W-2 preparation, 1099 issuance for contractors, and coordination with the payroll provider on quarterly and annual tax filings.

• Grants, Contracts & Revenue Management
  Budget Collaboration: Partner with the Vice President of Operations to prepare all grant, contract, and project budgets, managing required budget modifications as programs evolve.
  Invoicing & Drawdowns: Oversee the preparation, submission, and tracking of monthly invoice and drawdown processes with funders.
  Cross-Departmental Support: Collaborate with the Vice President of Operations and Grant Manager to track, reconcile, and report on the allocation and utilization of grants and funding sources.

• Compliance, Audit & Internal Controls
  Audit & Tax Leadership: Serve as the lead manager for the organization’s annual audit process—including financial statement audits, Single Audits (Uniform Guidance), and IRS Form 990 preparation—ensuring all deadlines are met.
  Internal Controls: Maintain, update, and enforce the organization's finance policy and procedure manuals, ensuring rigorous internal controls are maintained across all expanding departments.

Qualifications & Skills

• Education & Experience
  Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field required. CPA or MBA strongly preferred.
  Professional Experience: 7–10 years of progressive, relevant experience in financial management and accounting (within the non-profit sector is preferred).

• Technical & Financial Skills
  Budgeting & Cost Allocation: Proven track record of creating dynamic, usable budgets at various granularities and managing complex shared cost allocation methods (e.g., indirect cost rates).
  Systems Proficiency: High proficiency with non-profit financial accounting and general ledger software.
  Intermediate to advanced Microsoft Excel or Google Sheets skills (e.g., VLOOKUPs/XLOOKUPs, pivot tables, financial modeling).

• Leadership & Soft Skills
  Team Leadership: Proven ability to lead, mentor, and develop accounting/finance staff, fostering a collaborative and growth-oriented team culture.
  Cross-Functional Partnership: Exceptional interpersonal skills with a demonstrated ability to act as a strategic partner to the Executive Leadership Team, Program Directors, and development teams.
  Strategic Communication: Strong written and oral communication skills, with a specific ability to translate complex financial data into user-friendly, digestible reports and presentations for non-financial stakeholders, the CEO, and the Board.
  Innovative Problem Solving: Strong analytical and creative critical-thinking skills to develop innovative, scalable solutions for evolving infrastructure needs.
  Project Management: Superior organizational and project management skills; the ability to drive independent initiatives while remaining a deeply integrated team player.