Director of Finance

About the Role

The Finance Director serves on the senior management team to provide leadership in finance and technology. This role oversees all financial processes, transaction accounting and reporting, payroll, internal controls, financial forecasts, budgets, and financial analysis. The Finance Director also acts as a backup for duties assigned to the Accounting Manager and supports IT and facilities management.

Responsibilities

• Financial Processes, Transaction Accounting, and Reporting
  • Develop and implement processes for accounts receivable, accounts payable, payroll (including benefits), cash receipts and disbursements, asset inventories, and purchasing.
  • Account for all financial transactions in accordance with generally accepted accounting principles (GAAP) and provide accurate, timely reporting by time periods, programs, and funding sources.
  • Prepare, analyze, and present financial reports for management, the Board of Directors, the Policy Council, grantors, and government agencies.
• Internal Control
  • Develop and implement a system of internal controls to minimize financial risk and ensure accurate financial accounting and reporting.
  • Regularly monitor financial processes and accounting to ensure compliance with Head Start Program Performance Standards, OMB Circulars, and the Head Start Act.
  • Coordinate the annual audit by certified public accountants and federal government fiscal reviews.
  • Maintain documentation of all financial policies and procedures.
  • Maintain files of all grant awards, contracts, agreements, and partnerships.
• Financial Forecasts and Budgets
  • Coordinate the development and updating of financial forecasts for organization revenues and expenses.
  • Oversee and lead the annual budgeting and planning process in conjunction with the Executive Director.
  • Administer and review all financial plans and budgets, monitor progress and changes, and keep the senior leadership team informed of the organization’s financial status.
  • Coordinate with staff in the development of program and department budgets.
  • Provide financial reports for the review of actual results and comparison to forecasts and budgets.
• Development Support
  • Participate in the initial and ongoing financial aspects of the capital campaign.
  • Assist and collaborate with the Accounting Manager in the preparation of grant applications and reports.
• Financial Analysis and Support
  • Analyze processes to enhance service and improve efficiency.
  • Consult with staff to assist them in effectively performing their jobs.
  • Serve as a member and staff lead of the Board of Directors’ Finance Committee.
• Information Technology
  • Oversee the overall planning, organizing, and execution of IT functions provided by a contract provider.
  • Conduct an annual inventory of existing IT supplies to ensure staff has the resources needed for success.
  • Accountable for the strategic IT needs of the organization in partnership with the board technology committee.
  • Oversee and coordinate computer file backups.
• Facilities Management
  • Manage the lease with building owners.
  • Manage service providers, including janitorial, facility maintenance, security systems, and phones.
  • Support all staff in resolving facility-related issues.
• Policies and Procedures
  • Ensure agency fiscal policies and procedures are reviewed regularly, kept up to date, and comply with federal and state regulations.
  • Ensure policies are reviewed and approved by governing bodies.