Director of Finance

Owns the accounting and financial reporting function for Menlo Inc. and carries responsibility for human resources administration. This is a working leadership role that combines the responsibilities of a Controller with oversight of payroll, benefits, and employment compliance in a lean, centralized administrative function. Reports to the CEO and supervises the Staff Accountant and the Recruiter.

Responsibilities

• Accounting and Financial Reporting
  • Own the monthly, quarterly, and annual close and produce accurate, timely financial statements in accordance with GAAP.
  • Maintain the general ledger, chart of accounts, and supporting schedules, including accruals, prepaids, deferred revenue, fixed assets, and depreciation.
  • Oversee accounts payable, accounts receivable, customer billing, collections, and employee expense reporting.
  • Perform and review balance sheet reconciliations, including bank, credit card, and clearing accounts.
  • Coordinate with outside accountants and auditors on year-end close, tax filings, and any audit or review engagement.
  • Ensure compliance with federal, state, and local tax and reporting requirements, including sales and use tax, franchise tax, business registrations, and 1099 filings.
• Planning, Analysis, and Cash Management
  • Lead the annual budget process and maintain rolling forecasts, updating them for changes in volume, headcount, and operating earnings.
  • Deliver monthly variance analysis against budget and forecast, and translate results into plain-language business insight for the CEO.
  • Manage cash flow, working capital, and liquidity; maintain a cash forecast and keep operations focused on optimization of working capital.
  • Manage banking relationships, lines of credit, and any debt or covenant reporting.
  • Build and maintain the recurring financial reporting package and the key metrics used by the CEO.
  • Support pricing, margin, and profitability analysis by service line, contract, and customer.
• Internal Controls, Procurement, and Risk
  • Design, document, and enforce internal controls and accounting policies, and safeguard company assets.
  • Manage procurement and vendor contracts, including negotiation, renewal tracking, and payment terms.
  • Maintain the fixed asset register and manage asset acquisition, transfer, and disposal.
  • Administer business insurance renewals, including general liability, cyber, errors and omissions, and workers’ compensation, and support overall risk management.
  • Drive operational efficiency and process improvement across finance and HR, including use of technology to automate manual work.
• Payroll, Benefits, and Retirement Plan
  • Oversee payroll prepared by the Staff Accountant; review, verify, and approve each cycle for accuracy before submission.
  • Own payroll changes affecting compensation, deductions, garnishments, bonuses, commissions, and final pay.
  • Ensure accurate and timely payroll tax deposits, quarterly filings, and year-end W-2 and ACA reporting.
  • Manage employee benefit programs and serve as primary liaison to brokers and carriers, including annual renewal, open enrollment, plan changes, and invoice reconciliation.
  • Serve as plan sponsor contact for the 401(k) plan: manage the third-party administrator and recordkeeper relationships and review annual compliance testing and the Form 5500, act on testing results, and document periodic review of plan fees and providers.
  • Verify each payroll cycle that deferral, catch-up, and loan-repayment amounts are correct and remitted within required deposit timelines; reconcile payroll withholding to recordkeeper deposits and confirm payroll’s compensation coding matches the plan document definition of plan compensation.
• Human Resources and Employment Compliance
  • Maintain the employee handbook and HR policies; communicate updates and track acknowledgment.
  • Ensure compliance with applicable federal and state employment law, including FLSA exemption classification, wage and hour rules, EEO, I-9 records, required postings and filings, and personnel record retention.
  • Administer leaves of absence and accommodation requests, including FMLA, ADA, state leave programs, and workers’ compensation claims.
  • Advise managers on performance management and corrective action, and handle employee relations matters as they arise, escalating to the CEO or outside counsel when warranted.
  • Manage the termination and offboarding process, including final pay, benefits termination and COBRA notification, exit interviews, unemployment claims, and coordination with IT on access and equipment recovery.
  • Support compensation review, performance review cycles, and headcount planning in partnership with the CEO.
• Supervisory Responsibilities
  • Directly supervise the Staff Accountant and the Recruiter.
  • Set priorities, review work product, and conduct performance reviews for direct reports.
  • Recruit, train, and develop finance and HR staff as the department grows.
• Business Partnership
  • Provide financial and HR guidance to overall company operations and work with management to identify problems and participate in providing solutions.
  • Partner with the Recruiter on hiring plans, headcount budget, offer terms, and compensation ranges.
  • Partner with the Staff Accountant on onboarding activities that touch payroll, benefits, and employee records.

Requirements

• Skills and Abilities
  • Working knowledge of GAAP and full-cycle close in a small to mid-sized company.
  • Working knowledge of payroll practice, benefits administration, and federal and state employment law.
  • Proficiency with accounting and payroll/HRIS platforms and advanced Excel skills, including pivot tables, lookups, and financial modeling.
  • Excellent verbal and written communication skills, with the ability to explain financial results to non-financial audiences.
  • Sound judgment and absolute discretion in handling confidential financial, compensation, and employee information.
  • Highly analytical and detail oriented, with the ability to translate data into business insight.
  • Experience operating in a lean finance function where the same person owns strategy, review, and execution.
  • Comfort working across accounting and HR without specialist support staff.
  • Ability to lead, coach, and develop a small team and to collaborate across departments.
  • Proven ability to meet deadlines and manage competing priorities.
• Education and Experience
  • Bachelor’s degree in Accounting, Finance, or a related field.
  • Seven or more years of progressive accounting experience, including at least three years in a Controller, Assistant Controller, or equivalent role.
  • Demonstrated experience with payroll oversight, benefits and 401(k) administration, and HR compliance; direct HR generalist experience preferred.
  • Prior supervisory experience required.
  • CPA, CMA, SHRM-CP, or PHR certification preferred.
  • Experience in a professional services, managed services, or technology environment preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working at a computer.
• Extended viewing of a computer screen.
• Must be able to lift up to 15 pounds at times.
• Normal office environment with little exposure to excessive noise or temperature changes.

Pay

$110,000–$140,000