Director of Finance and Administrative Services/CFO

About the role

The Director of Finance and Administrative Services/CFO performs high level of financial work and is involved with the formulation of policies and procedures in the administration of the accounting area as well as the financial administration of the Health Department. In addition to financial direction, this employee provides technical expertise as to the status of the Health Department’s financial records and accounts. This position also performs administrative supervision and technical work in the accounting, financial, facilities, and materials management on a department-wide basis.

Responsibilities

• Responsibilities include but are not limited to payables, receivables, medical coding, expenditure, revenue cycle, materials management, facilities, financial reporting, and budgeting.
• Provides leadership and direction to direct reports who are responsible for finance, accounting, business office, facilities, and materials management.
• Develops and prepares the annual budget for the department.
• Ensures that all written fiscal policies are followed, and that all accounting documentation is in compliance with funding agency requirements; writes or modifies policies as needed.
• Collects and analyzes budgetary, income and expenditure data for management usage.
• Provides technical assistance to all Directors on financial matters including the yearly preparation of budgets, reviewing current expenditure levels, estimating yearly expenditures based on current spending levels, and estimating expenditure needs for the next year.
• Prepares revenue analyses consisting of estimating the current year income and projecting income for the budget.
• Assists Directors in devising revenue‑increasing methods and supports with forecasting services.
• Presents information and reports to the Board of Health, Governing Council and County Board; provides technical assistance to the divisions in the preparation of grant requests.
• Supervises the payment of all invoices for goods and services.
• Supervises billing to patients, commercial insurance payors, Medicaid, Medicare, and other funders.
• Supervises accounts receivable to ensure payments are received in a timely fashion.
• Supervises the preparation of monthly financial reports; supervises and provides technical assistance in the preparation of quarterly and annual expenditure reports required by funding sources.
• Supervises Facilities functions, including physical plant, maintenance and housekeeping, and ensures clinical areas meet Joint Commission Environment of Care standards.
• Supervises Materials Management functions, including purchasing, receiving, contracts from vendors, requests for proposals (RFPs), inventory, mail/delivery/distribution, auctions, vehicles, surplus, wireless communication devices, security, and facility moves.
• Researches best practices and evidence‑based programs and incorporates them into activities of the areas being managed.
• Establishes financial benchmarks and outcome indicators to measure, monitor and improve the financial performance of the agency.
• Monitors performance management data for areas of responsibility and assures the implementation of CQI principles and projects.
• Manages the Medical Coding function and staff.
• Ensures all contracts, goods, services, equipment, and materials are in accordance with the purchasing policy guidelines; oversees management of all property owned or leased by the agency; develops a multi‑year capital plan and budget for capital development projects and partners with Lake County on major capital development projects.
• Ensures the quality of preventative maintenance of all LCHD facilities and equipment.
• Coordinates the agency insurance portfolio with Lake County.
• Recruits, orients, supervises, and evaluates directly or through delegation to direct reports.
• Creates individualized annual development goals for each direct report and facilitates staff development in their scope of management.
• Has a history of and can demonstrate accomplishments in complex financial oversight and leadership; ability to interact with governing board members, elected officials, senior staff, committees and organizations in the development and implementation of LCHD and County strategic plan goals and objectives; ensures governing board members and elected officials have the information they need for effective policymaking discussions and appropriations.
• Performs other duties as assigned.

Requirements

• Completion of a bachelor’s degree from an accredited college or university in finance, accounting, business, public administration, or related field; CPA or MPA/MBA highly desired.
• Minimum of ten years’ experience, of which eight years is progressive responsible experience in government budget, finance, and accounting activities.
• Six years of senior‑level/director‑level management/supervisory experience, preferably in an organization of comparable size and budget, preferably in healthcare or government