Director of Facilities & Operations

About The Job

The Director of Facilities and Operations is the chief administrative officer responsible for providing leadership and administrative direction regarding services and functions for the physical operation and maintenance of the campus. The Director exercises broad decision-making authority with respect to planning, directing and the performance of maintenance, repair, housekeeping, grounds keeping, Heating Plant, and construction projects. The Director represents the University’s goals and needs; is a member of the Chancellor’s Executive Committee, Labor Management Committee, and other committees and work groups as assigned, participates in programmatic and budgetary decision-making and in institutional policy development/planning; and espouses/practices principles of affirmative action and equal opportunity, and enhance diversity in the campus workforce.

Work Environment

In-person Position
Full-time, 12-month, annual renewable position.
The anticipated annual salary is $98,000 - $125,000 plan and excellent benefits package.

Primary Responsibilities

• Develop appropriate systems to direct, coordinate, and supervise all functions/activities of campus facilities and operations including planning, assigning, monitoring, supervising and overall responsibility for the work of unit personnel.
• Build effective and productive relationships with appropriate Twin Cities administrators and staff at all levels regarding compliance with University policies & procedures, building codes/permits, University approval processes, architectural reviews, state & federal guidelines, legal requirements and other administrative functions.
• Build effective and productive relationships with the Chancellor, Director of Finance, campus administrators and directors, Northwest Research and Outreach Center, Agricultural Utilization Research Institute, University of Minnesota Extension, and other University entities.
• Responsible for developing and implementing project plans that combine and balance human and financial assets with productivity and expected outcomes.
• Responsible for effectively marketing and communicating these plans and expected outcomes to stakeholders and customers.
• Prepare, manage and evaluate resources and budgets for all sub-groups for Facilities and Operations.
• Responsible for management and oversight of maintenance & operating expenses, cost estimates for operational requirements; and evaluating and summarizing operations & maintenance costs.
• Establish operations, maintenance and repair schedules/tracking systems, assign work; and train unit supervisory personnel.
• Ensure all preventative maintenance tasks are completed in a timely manner including task scheduling, tracking and recording/filing proper documentation.
• Responsible for the operation, maintenance and repair of plant mechanical, electrical and monitoring systems; cleaning and general maintenance of buildings, and related equipment.
• Regularly inspect public and mechanical areas and grounds to ensure compliance with University standards for maintenance and cleanliness.
• Oversee facilities condition assessments to establish priority for facility repair, replacement or renewal.
• Assist in the development of capital budget requests.
• Assist in the development of proposals to initiate work and capital projects, coordination and review of contract documents, and contractor compliance with University standards and contract documents.
• Review and approve department overhead budgets, expenditures, work orders and payables.
• Provide good stewardship of University assets and provide regular reports on plans and programs.
• Perform customary management functions to include regular communications, meetings, problem resolution, task assignment and assessment, and regular performance reviews and objective setting.
• Manage vendor relationships including communications, problem resolution, RFP and contract development, work schedules, compliance with design plans and legal regulations, and review and performance monitoring.
• Assure compliance with building codes, safety and environmental health requirements.

Qualifications

• Bachelor’s degree awarded prior to start date
• Eight years experience with progressive responsibilities within Facilities Management (FM) or related industry
• Knowledge of regulations pertaining to FM and building industries; knowledge of FM maintenance and operations best practices
• Experience developing/monitoring capital project projects and preparing/managing FM budgets
• Experience in design, scheduling, budgeting, and construction implementation
• Experience using appropriate software including computerized maintenance management systems
• Demonstrated ability to establish performance parameters; excellent time management, project management, presentation, and interpersonal skills
• Commitment to implementing sustainability and energy efficiency initiatives
• Excellent team building, change management, and verbal and written communication skills
• Industry recognized certification such as Certified Facility Manager (CFM), Facility Management Advisor (FMA), or Real Property Administrator (RPA)
• Eight years progressive experience as Facilities Manager or equivalent
• Three years supervisory experience
• Experience operating, maintaining, and repairing a large nonresidential or multiple building facility
• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors
• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction
• Experience working effectively with organized labor
• Experience working in a mid-sized government or educational institution

Preferred Qualifications

• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction
• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors
• Experience working effectively with organized labor
• Experience working in a mid-sized government or educational institution
• Experience operating, maintaining, and repairing a large nonresidential or multiple building facility
• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction
• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors
• Experience working effectively with organized labor
• Experience working in a mid-sized government or educational institution
• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction
• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors
• Experience working effectively with organized labor
• Experience working in a mid-sized government or educational institution

Pay And Benefits

Pay Range: $ 98,000 - $125,000 annually; de pending on education/qualifications/experience
Time Appointment : 100 % A ppointment Position
Position Type: Faculty and P&A Staff

To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Resume and cover letter required
To request an accommodation during the application process, please e-mail jobcentr@umn.edu.

About University Of Minnesota

The University of Minnesota, Crookston (UMC) With a strong tradition of technology-enhanced teaching and learning, the University of Minnesota Crookston (UMC) serves as the U's major outpost in Northwest Minnesota. UMC provides both experiential, career-oriented degree programs as well as high-quality online programs, while connecting its teaching, research, and outreach to rural economic development and service to the region and beyond.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check.