Director of Facilities & Fleet

About the Role

The Director of Facilities & Fleet reports to the Chief Administration Officer (CAO) and is responsible for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets. This role owns the organization’s maintenance system end-to-end, ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning to ensure facilities and vehicles consistently support high-quality programming without disruption.

Responsibilities

• Facility & Fleet Performance
  • Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital.
  • Ensure all work is prioritized, completed on time, and fully documented.
  • Build and enforce preventive maintenance schedules that reduce failures and extend asset life.
  • Maintain all building systems and vehicles to operating standards, including required testing and compliance.
  • Ensure vehicles are safe, reliable, and program-ready at all times.
• Multi-Site Operations
  • Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations.
  • Conduct regular inspections and ensure consistent standards across locations.
  • Ensure environments are safe, functional, and program-ready.
  • Oversee custodial services, maintenance staff, and site-level coordination.
• Vendors & Projects
  • Select and manage vendors, ensuring quality, cost control, and on-time delivery.
  • Approve and track invoices against scope and budget.
  • Lead execution of repairs, upgrades, and facility projects.
  • Support planning and delivery of capital projects.
• Capital Planning & Asset Management
  • Maintain a complete asset and fleet inventory with lifecycle tracking.
  • Identify and track deferred maintenance with clear prioritization.
  • Develop and manage a multi-year capital plan.
  • Recommend investments based on risk, usage, and long-term value.
• Safety, Compliance & Risk
  • Ensure compliance with all safety and regulatory requirements across facilities and fleet.
  • Lead inspections and ensure timely correction of issues.
  • Support insurance coverage and claims related to facilities and vehicles.
  • Maintain documentation and readiness for audits and reviews.
• Budgeting & Systems
  • Build and manage facility and fleet operating and capital budgets.
  • Track spending, identify trends, and adjust plans as needed.
  • Maintain a reliable work order system with full visibility into status and completion.
  • Establish and enforce standard operating procedures.
• Leadership
  • Lead and manage the Facilities Manager and facilities function.
  • Manage the Board Facilities Committee and co-manage the Board Safety Committee.
  • Set clear expectations and ensure accountability for execution.
  • Partner effectively with site leaders and senior leadership.

Qualifications

• Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
• 5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
• Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
• Strong communication, organization, leadership, and problem-solving skills required.
• Valid driver’s license and ability to travel between sites required.
• Must currently reside, or be willing to relocate to our service area of Sonoma County.

What Success Looks Like

• Facilities and fleet operate without disruption.
• Preventive maintenance reduces reactive work.
• Issues are resolved quickly and completely.
• Deferred maintenance is tracked and declining.
• Capital needs are planned, not reactive.