Director of College and School Counseling

Key Responsibilities

• Establish caseloads for counselors within contract limits; oversee the counseling of students individually and in groups for college and career preparation, academic achievement and social/personal concerns
• Supervise the college application process to assure dependable and efficient dissemination of information and submission of student records to colleges; monitor letters of recommendation, arrange for college visits, Instant Decision Days, financial aid and college information assemblies and NCAA process
• Promote scholarships and nominations for competitive, national, state and local programs
• Provide organization for standardized testing programs including SAT, ACT and PSAT/NMQST
• Conduct yearly summative reviews for the professional staff and evaluations for the administrative assistants
• Prepare the Guidance budget and monitor expenditures
• Responsibility for Strategic Plan objectives
• Provide quality assurance that all records of student and counselor interactions are properly maintained
• Audit senior and transfer transcripts to ensure completion of the graduation requirements
• Monitor long term absences including documentation, contacts with parent and notifications for teachers
• Maintain a caseload of students
• Development and implementation of the Master Schedule:
• Utilize, analyze and maintain the electronic data systems to create and implement the master schedule
• Record curriculum updates for the scheduling year on electronic sources and processing forms
• Meet with individual department chairs and counselors to understand new courses and updated prerequisites
• Monitor the course selections and electronic data input for course selection for rising sophomores, juniors and seniors; entering all incoming freshmen requests while assigning the appropriate interdisciplinary sections by semester
• Organize course signups to determine section numbers with the Assistant Principal for Curriculum and Instruction for the Head of School
• Build the master schedule from singletons to multiple sections considering the conflict matrix, Notre Dame filters such as the Interdisciplinary program and personnel limits
• Prepare course sections for department chair assignments of personnel
• Provide departments with class lists for final student placement
• Distribute course waiver requests to department chairs and update student requests based on the department review of the waivers
• Publish the online course schedules for students
• Meet and monitor classroom and contract numbers
• Administration of electronic record services for maintenance of grades, transcripts, standardized test scores, online course recovery, college search applications and scheduling processes.
• Create the appropriate grade plans for courses
• Produce transcripts and report cards
• Produce Honor Roll and Honor Roll of Distinction
• Supervise the nomination for local scholarships for senior award night
• Oversee senior transcripts prepared for uploading to electronic data source for submission to colleges
• Maintain and communicate student co-curricular eligibility data
• Identify access dates for daily and quarterly grades on the administrative system
• Produce nominations for local scholarships for Senior Award Night
• Other tasks as assigned by Head of School
• Direct Reports: Guidance Counselors, Special Learning Coordinator, Guidance Office Administrative Assistants

Key Skills/Attributes

• Extensive knowledge of career preparation, college admissions and school counseling
• Supervisory skills
• Skilled use of technology to manipulate and analyze data

Qualifications

• Masters of Arts/Science in Education
• School Counseling Certification

Other

A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment. Must be willing to undergo Catholic Diocese VIRTUS certification