Director of Business & Finance

About the role

Plans, executes, and monitors the school district’s annual budget and works with the Superintendent to ensure fiscal responsibility and accountability at every level.

Responsibilities

• Reconciles accounts with Principals, Directors, and fund managers for expenditure control to maintain accuracy and integrity of financial information.
• Develops and oversees a system of operating procedures to ensure appropriate allocations to budgetary salary and benefit lines and monitoring of expenditures to ensure accuracy and effective forecasting in those lines.
• Seeks economic means and measures to maximize the utilization of the district’s allocated financial resources.
• Designs and implements a system of state-of-the-art accounting practices.
• Coordinates all capital expenditure projects.
• Provides the Superintendent and School Committee with clear fiscal information and communicates regularly on the status of the district’s budget.
• Develops and executes effective reporting techniques which will afford the Superintendent and the School Committee timely information on actual versus budgeted performance and cash flow accounts.
• Works and communicates with the Town Accountant, Town Treasurer, Town Manager, and other municipal staff to ensure alignment of fiscal practices as well as accurate budgetary information.
• Serves as a key member of contractual negotiating teams in providing clear and accurate financial information and appropriate forecasting to determine viable fiscal proposals.
• Oversees, monitors, and makes informed decisions regarding district revolving accounts and grants.
• Administers before and after school programs and facilities/grounds usage.
• Supervises and evaluates personnel in the Business, Food Service, and Transportation Offices including Accounts Payable and Payroll.
• Acts as personnel director for non-certified staff.
• Supervises all accounting and business computer operations.
• Administers the provisions of various contracts.
• Participates and presents clear and transparent budgetary information with the Superintendent, Directors, Principals, the School Committee, Selectmen, Finance Committee, and the public at large; including but not limited to Town Meetings.
• Serves as a resource to district technology technicians.
• Serves as an involved participant in any/all school building projects.
• Reviews and monitors all invoices for payment, purchase orders, and recommends expenditures and transfers of budgeted funds of monies to the Superintendent.
• Manages and assists appropriate staff with insurance and benefit programs.
• Works with Director of Facilities regarding plant and operational needs of the district.
• Oversees and works with the Foods Service Department regarding the successful operation of the schools’ breakfast and lunch programs and ensures compliance with state and federal regulations.
• Oversees and works with the Transportation staff regarding bus routing, user fees, and overall efficiency of the contracted and district-owned fleet.
• Prepares and submits the annual End-of-Year Financial Report as well as other reports required by the Department of Education or requested by the Superintendent.
• Provides information during annual financial audits and performs recommended corrections.
• Supervises the collection and accounting of all revenue.
• Concludes formal bid process according to state regulations, including preparation of bid documents, notice to bidders, instructions to bidders, specifications, and appropriate proposals.
• Ensures that contractor procedures are handled correctly.
• Demonstrates knowledge and use of pertinent technologies and computer programs.
• Maintains efficient, appropriate and legal relationships with vendors.
• Performs other responsibilities as deemed appropriate and assigned by the Superintendent.