Director of Booking

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide hosts 20,000 events and entertains 165 million guests each year. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

About the role

The Director of Booking supports calendar events for Peoria Civic Center. Under the General Manager, you will interact continuously with clients, promoters, artists’ agents, and managers to solidify business for the arena. This role serves as a strategic leader responsible for driving event bookings, revenue generation, marketing initiatives, and community partnerships while ensuring the facility maintains a strong presence in the region's entertainment, convention, and hospitality markets.

Responsibilities

• Meet and/or exceed projections, schedules, and timelines.
• Negotiate venue deals with promoters and/or agents.
• Monitor and maintain the master arena/theater/convention center venue calendar.
• Obtain full understanding of venue deal points and agreements.
• Input and maintain all events and event holds using the calendar system.
• Distribute booking sheets and show-related information to personnel.
• Assist in settlement of all touring events.
• Contact prospective promoters, agents, managers, and individuals to initiate the sales effort.
• Follow-up on leads generated by outside sources.
• Compile bid and sales proposals for the Arena, Theater, and Convention Center.
• Negotiate, compile, and execute sales contracts and venue agreements (including tracing of contract, deposits, and insurance).
• Conduct facility tours for prospective clients.
• Assist in the preparation and design of Arena brochures, pamphlets, advertisements, and other promotional materials.
• Establish an expansive network of promoters, agents, managers, and representatives.
• Serve as the primary liaison with the Convention & Visitors Bureau to attract and support convention, meeting, and tourism business.
• Develop and oversee comprehensive advertising, branding, and promotional campaigns through the facility's marketing resources and external partners.
• Lead and develop the marketing and sales team.
• Create, manage, and adhere to the department's annual operating and marketing budgets.
• Build and maintain strong relationships with arts organizations, community groups, nonprofits, and key stakeholders to support facility programming and community engagement.
• Rotate with other facility personnel to function as Director on Duty (DOD), maintaining total responsibility and authority over all clients, staff personnel, patrons, security, and safety in assigned buildings.
• Ensure contractual agreements are met and clients’ event requirements and changes are addressed in a timely fashion.
• Attend weekly staff meetings.
• Develop and maintain a harmonious working relationship with all other departments.
• Work extended and/or irregular hours including nights, weekends, and holidays as needed.
• Other duties as assigned.

Supervisory Responsibilities

• Directly supervise all employees in sales and marketing functions.
• Carry out supervisory responsibilities in accordance with Legends's policies and applicable laws, including interviewing, hiring, training, planning, assigning, and directing work.
• Appraise performance, reward, and discipline employees in conjunction with Human Resources.
• Address complaints and resolve problems.

Requirements

• Bachelor’s degree from an accredited four-year college or university in marketing, public relations, business administration, public administration, or a related field.
• Minimum of five (5) years' experience booking an arena, stadium, or theater; or an equivalent combination of education and experience.
• Demonstrated knowledge of principles, practices, and terminology of public relations programs, advertising, marketing, sales presentation techniques, public speaking, and operations of tradeshows and conventions.
• Ability to maintain effective working relationships with clients, employees, exhibitors, patrons, and others.
• Proficiency with MS Office, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with photo editing and document production software preferred.
• Ability to follow oral and written instructions and communicate effectively in both oral and written form.
• Strong organizational and prioritization skills to meet deadlines.
• Ability to work effectively under pressure and produce accurate results.
• Ability to work independently, exercising judgment and initiative.
• Must be licensed and insured to operate a motor vehicle in the United States.
• Must have reliable transportation.
• Ability to remain flexible and adjust to situations as they occur.

Working Conditions

• Ability to access all public and non-public areas within the Peoria Civic Center and its property.
• Ability to navigate steps, slopes, narrow hallways, and paths in varied lighting conditions.
• Ability to travel regionally and nationally.

Pay

Salary range is $85,000 - $95,000 based on experience.