Director of Admissions & Operations

A. Fantis School has been a beacon of academic excellence, character formation, and community in Brooklyn Heights for over 60 years. Serving students from PreK3 through 8th grade—with one class per grade—our tight-knit community fosters meaningful relationships and personalized learning experiences. Recognized as a National Blue Ribbon School and NAEYC-accredited, Fantis is frequently ranked as New York’s top PreK-8 private school. We are investing in faculty development and partnerships with leading institutions to redefine 21st-century learning.

About the role

Join our dynamic and tight-knit school community as the Admissions and Operations Director, a pivotal role in shaping our future by blending tradition with innovation. Reporting directly to the Principal, you will spearhead our growth strategy, overseeing admissions, marketing initiatives, and essential operational functions. We seek a dedicated, proactive individual with strong organizational skills and a passion for supporting others. Marketing and admissions experience is a plus but not required. We value collaboration, professional growth, and a deep commitment to our mission.

Responsibilities

Admissions & Marketing

• Plan and execute major admissions events (e.g., Open Houses, Family Visits, Buddy Days) to attract prospective families.
• Manage seasonal ad campaigns through agencies, ensuring effective creative development, placement, and ROI tracking.
• Refresh marketing materials (e.g., brochures, flyers, signage) and maintain content calendars for consistent visibility.
• Manage application logistics and ensure alignment across SIS portal, website, and communication materials.
• Organize and coordinate tours, Family Visits, and Buddy Days, facilitating smooth interactions with prospective families.
• Lead and manage the school’s website, ensuring content is up-to-date, user-friendly, and aligned with school branding.
• Oversee and enhance the school’s social media presence, developing engaging content and strategies to increase visibility and community engagement.

Admissions Cycles

• Early Admissions: The bulk of enrollment activity occurs from September to December, requiring strategic planning, high visibility, and rapid response.
• Regular Admissions: Following the early cycle, focus shifts to securing remaining spots.
• Rolling Admissions: In later months, fill remaining spots and build waitlists for each grade.

Operations

• Ongoing:
  • Work with admin staff to support seasonal school events and performances.
  • Serve as coordinator for certain school events (e.g., Picture Day, End-of-Year Awards Ceremony).
  • Coordinate with teams handling facilities, school meals, and emergency drills.
  • Collaborate with leadership on annual handbook updates.
  • Maintain, update, and execute the compliance calendar throughout the year.
• Projects:
  • Serve as TEAM coordinator for school events (e.g., Picture Day, End-of-Year Awards Ceremony).
  • Support the school leadership team with the school calendar and annual teacher/classroom schedules.
  • Work with the admin team to maintain the monthly compliance calendar.
  • Support the admin team with school-year startup and shutdown logistics.

Qualifications & Skills

• Strong communication and interpersonal abilities.
• Patient, a good listener, and a proactive problem solver.
• Timely delivery and follow-up.
• Proactive and able to work independently.
• Ability to handle multitasking in a dynamic school environment.
• Tech-savviness and fluency in using modern office tools.
• Exceptional organizational skills.
• Greek-speaking a plus, but not required.
• Strong problem-solving capabilities.

Requirements

• Prior experience in a similar role is an advantage.
• Fingerprint and background check.
• Superior oral and written communication skills.
• Empathy, compassion, and a sense of humor.

Benefits

• Competitive salary: $70,000–$100,000.
• 12-month position with paid time off, school-year holidays, and up to 3 weeks in summer.
• Schedule: 8:00 am–4:30 pm with occasional off-hours events (evening admission and school events).
• Comprehensive health coverage, including vision and dental.
• 403(b) retirement plan.
• Maternity/Paternity leave.
• Staff tuition discounts.
• Commuter benefits.

Why Choose Us?

• Growth Opportunities: Develop a diverse skill set across school operations, including project management, leadership, and strategic planning.
• Essential Role: Play a key part in streamlining daily operations and ensuring enrollment targets are met or exceeded.