Director of Accounting

About the role

Coordinates and implements the day-to-day operations, planning and management of the Business Affairs Office to include Accounts Payable, General Ledger, Cash Receipting, Payroll and Capital Assets Accountability.

Responsibilities

• Manages the accounting and finance areas of the Business Affairs Office, i.e. Accounts Payable, General Ledger, Cashiering/Accounts Receivable, Payroll, Capital Assets, Switchboard and Grants and Contracts.
• Serves as point of contact for Business Office operations.
• Assists the Executive Director with investment analysis and cash flow projections.
• Assists in the performance of banking services for the college such as stop payments, transfer between accounts, requests for research, credit card authorizations, etc.
• Collects and verifies payroll direct deposit authorization and upload direct deposit file for monthly payroll.
• Assists in the reconciliation of financial aid grants and contracts between general ledger and Student Financial Services and performs reconciliation of federal funds between DOE G-5 System and General Ledger.
• Monitors the daily receipts of cash and disbursements of expenditures.
• Coordinates with the Executive Director of Fiscal Services, the authorization of Grants and Contracts before initiating a General Ledger Budget.
• Prepares all special reports required by Post-Secondary, State Department of Education and other state and local agencies, as well as annual financial statements and budgets.
• Assists with reconciliations of federal funds between GAPS System and general ledger.
• Prepares managerial reports for the Executive Director of Fiscal Services and the President.
• Assists and serves as backup for processing Accounts Payable, Payroll, and Student Receivables.
• Monitors files for vendor disclosure statements, W-9 form and E-verify documents for compliance.
• Reviews 1098-T files and 1099 Miscellaneous reports for submission.
• Works with External Auditors.
• Assists with monitoring and preparation of the operational budgets for the college.
• Assist with the preparation of the college's financial statements.
• Assists with bond accounting and continuing disclosure reporting on all debt instruments.
• Monitors lease assets and assists with the accounting for all leases.
• Coordinates the monitoring and authorization of employee leave.
• Assists with the preparation and submission of reports required by the president and other state, regional, and federal regulatory agencies.
• Reviews and monitors approval ques for budget access.
• Assists with accounting for investment accounts and cash flow projections.
• Assists with implementing processes to ensure compliance with State of Alabama Bid Laws.
• Monitors and evaluates federal grant expenditures and adherence to project goals and objectives.
• Participates in the college-wide planning process and institutional effectiveness of the college.
• Assists with accreditation and certification processes.
• Assists in the development, publication and enforcement of policies established by the college.
• Approves expenditures and monitors monthly budgets.
• Performs periodic reviews of internal control functions in Business services and operations.
• Assign and monitors cellular telephones for misuse and abuse.
• Researches and submits unclaimed property items to the Alabama State Treasury annually.
• Maintains collection attempts on students outstanding balances.
• Supervises staff, conducts performance evaluations, approves leave, etc.
• Serves on college committees.
• Performs other duties and responsibilities as assigned by the Executive Director of Fiscal Services.

Qualifications

• Bachelor's Degree in Accounting.
• Master's Degree Preferred.
• Five (5) years experience in accounting.
• Experience in an educational institution preferred.
• Experience using computerized accounting software, Microsoft Office and programs associated with the work.
• Experience with Ellucian Banner is preferred.
• Excellent written and oral communication skills are required.
• Proficiency in using Microsoft Office is required.
• Ability to operate in a fast pace environment and able to multi-task is required.
• Ability to work a flexible schedule which may include day, night, weekends and evening hours.
• Ability to organize, coordinate, supervise, lead, and evaluate in a multifaceted, multi-campus, major functional unit of a comprehensive community college.
• Ability to effectively use computers, multi-task, meet schedules, accommodate change and participate as a key member of college administrative and executive committees and must possess excellent written and oral communication skills.

Pay and Schedule

• Salary Schedule C2: $77,611 - $120,346 based on experience. Effective September 1st, 2026: $80,715 - $125,160 based on experience.
• The Director of Accounting will be expected to work a flexible schedule which may include day, evening, night and weekend hours.

Physical Requirements

• General office environment with the ability to stand or sit for prolonged periods.
• Ability to travel independently and navigate between multi-campuses.
• Ability to lift, move, or transport independently up to 50lbs.
• Ability to climb a ladder and/or step stool, bend, stoop, kneel, etc.