Director of Accounting

About the Role

The Accounting Director is responsible for Payroll (for Hourly & Salary employees), Accounts Payable, Money Collection, Internal Controls, and Financial Reporting. This role collaborates closely with parish and ministry leadership to determine fiscal responsibility and supports the mission of St. Thomas More Catholic Church in Austin, Texas.

As an integral part of ministry for the Church, the employee in this position is closely connected to and assists the Pastor, acting as a witness to Gospel values by modeling the teachings of the Catholic Church.

Responsibilities

• Accounts Payable
  • Reviews all accounts payable and corresponding purchase orders for accuracy
  • Reviews credit card purchases and corresponding purchase orders for accuracy
  • Prepares and submits Form 1099s for applicable vendors
  • Prepares and submits Form 1096 along with Form 1099s to the Internal Revenue Service
• Money Collection
  • Oversees money counters' needs, in conjunction with Registrar & Accounting Assistant
  • Reconciles monthly bank statements
  • Oversees electronic giving program through Give Central
  • Reports tithing numbers weekly for posting in bulletin
  • Serves as backup for electronic check depositing of weekly collection in Accounting Assistant’s absence
• Payroll
  • Overall owner of the payroll process with the support of others
  • Uploads biweekly payroll from Paylocity to QuickBooks
• Miscellaneous Duties
  • Prepares and submits monthly financial reports to ministry heads and Finance Council
  • Attends all Finance Committee Meetings
  • Prepares, administers, and reviews budget, including entering budget into QuickBooks
  • Assists in preparation and submittal of reports to the Diocese (e.g., Annual Financial Accountability Letter)
  • Calculates and prepares Annual Parsonage Letter to Priests for tax preparation
  • Conducts monthly review of fixed assets schedule
  • Reviews budgeted vs. actual capital items monthly
  • Oversees record retention
  • Oversees all ministry financial needs
  • Ensures timely submission of all Special Collections to the Diocese
  • Prepares Annual Internal Control Questionnaire for the Diocese

Requirements

• Accounting Proficiency: Knowledge and implementation of accounting techniques, processes, and internal controls. Ability to read and interpret financial statements.
• Effective Communication: Proficiency in verbal and non-verbal communication techniques, fostering collaboration and understanding. Ability to maintain confidentiality.
• Technical Expertise: Skilled in QuickBooks Pro, Microsoft Word, and Microsoft Excel. Ministry Platform database experience is a plus.
• Interpersonal Skills: Strong interpersonal abilities to engage effectively with staff and parishioners.
• Organizational Excellence: Exceptional organizational skills to prioritize tasks and meet objectives efficiently. Attention to detail.
• Professional Demeanor: Commitment to maintaining professionalism and respect in all interactions.
• Adaptability: Capacity to follow instructions accurately and adapt to evolving needs and priorities.

Qualifications

• Bachelor’s degree in Accounting or Business.
• 5+ years of experience in accounting.
• Must be a practicing Catholic in good standing.
• Must be certified in Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.

Working Conditions

• All employees are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
• Works in a fast-paced environment with priorities and plans that may change rapidly.
• May be required to work weekends, evenings, and some holidays.
• Exposure to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
• Must adhere to established dress codes and conduct standards.
• May be required to use personal or parish vehicle to drive to off-site locations.
• Travel within and outside the parish to meetings and other events may be required, including overnight lodging.
• All buildings and vehicles owned by the Parish are tobacco-free.