Director, Medical Administration
Budget & Contracts
Leading the annual budgeting and planning process, which includes creating, monitoring, and administering departmental budgets.
Ensuring all financial activities, such as contracts and invoicing with relevant accounting principles, internal controls, and agency policies.
Managing the entire contract lifecycle, including negotiation, execution, documentation, monitoring, and closeout, which includes, but is not limited to, medical equipment, sleep apnea contract, SILCA contract, software contracts, etc.
Manage all activities associated with Medical Services and contractors.
Responsible for special assignments such as managing the Medical Standards contract ($5M) to revise the medical standards, FMLA ($10M), and UAP ($9M).
Medical Administration
Responsible for directing the development, administration, and enforcement of OHS and other departmental procedures to ensure all MTA agency-wide compliance with DOT regulations and agency policies.
Develop standards regarding classification, retention, and access to medical records (over 150K files).
Manage the research and analysis of data in support of internal and external audits and investigations, primarily handled by the Medical Records Unit.
Direct the development of medical record guidelines and procedure manuals to reflect State and Federal requirements.
Responsible for the Internal Control Review Program. These annual cycle programs are created and reviewed by MTA Audit to ensure procedures are adhered to, such as the reduction of waste, financial payment errors, fraud, and mismanagement, which can negatively impact the operation.
Renovation & Construction
This position will oversee the MTA internal controls process for OHS.
Also, will be the point person for renovation activities with MTA Real Estate, relating to the renovation and construction of new Medical Assessment Facilities.
This position ensures medical staff certification compliance and renewals.
Manages medical policy development and review.
Personnel & Labor Relations
Responsible for directing, managing, and coordinating all activities with architects, contractors, external departments, and MTA Real Estate, relating to the renovation and construction of Medical Assessment Facilities.
This position will be responsible for the following contracts and budgets for MTA Headquarters, NYCT, and both Railroads (LIRR/MNR):
UAP
Medical Standards
All temporary staff contracts
Medical Supplies Contracts
Job Descriptions & Staffing
Aid in creating and managing OHS job descriptions.
OHS central point of contact for staffing actions for NYCT and HQ employees.
Liaising with the human resources department on matters such as recruitment, onboarding, and performance evaluations.
Implementing and enforcing Occupational Health-related policies and procedures, and participating in personnel issues such as hiring, promotions, and disciplinary actions.
Policies & Procedures
Draft and Edit Content: Write, format, and edit high-quality policies, SOPs, work instructions, and user manuals.
Collaborate with SMEs: Interview subject matter experts (SMEs) to gather information, analyze processes, and ensure documentation accuracy.
Ensure all policies adhere to federal, state, and industry-specific regulations, identifying potential risks to mitigate or eliminate them.
Conduct regular audits and updates of existing procedures to ensure they are current and reflect actual work processes, avoiding "outdated procedure" issues.