Director II - Payroll

Pay

Salary: $97,569‑$117,552 (Pay Grade: 405). Duty Days: 239. FLSA Status: Exempt. PC#: 25277.

Position Purpose

Directs and manages daily payroll activities of the district. Ensures that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner.

Responsibilities

• Directs and controls payroll preparation and production, including regular, special, and supplemental payrolls.
• Ensures adherence to standards and procedures, and takes steps to correct problems, delays, and inaccuracies.
• Develops and implements payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.
• Develops and enters payroll calendars to define pay periods and paydays.
• Ensures accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
• Controls payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, and insurance.
• Coordinates payroll operations with other accounting and data‑processing units, confers with other administrative and technical staff regarding changes and new systems, and participates in developing, implementing, and testing procedures.
• Plans, coordinates and executes payroll projects and initiatives.
• Processes and resolves direct deposit and other banking interactions.
• Interfaces with administrators, principals, directors, and staff regarding payroll‑related issues; assists with equitable resolution of complaints, concerns, and problems.
• Works cooperatively with human resources and business services to process hiring, leave, terminations, and other employment‑related issues.
• Compiles, maintains, and files all reports, records, and other documents required, including auditable records.

Supervisory Responsibilities

• Selects, trains, supervises, and evaluates staff.
• Makes recommendations relative to assignment, retention, discipline, and dismissal.

Personal Work Relationships

• Maintains a commitment to the district’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high‑quality customer service; builds rapport with consumers.
• Demonstrates cultural competence; respects co‑workers; communicates and acts as a team player; promotes teamwork; responds appropriately in confrontational situations.

Other Duties

Performs all job‑related duties as assigned and in accordance with Board rules, policies, and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands

• Tools/Equipment: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and mouse use; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Office setting; occasionally requires irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal requirements relating to payroll issues and reports.
• Knowledge of payroll accounting and auditing principles.
• Knowledge of applicable federal and state laws regarding education and students.
• Advanced skill with Microsoft Office 365 (Outlook, Excel, Word).
• Skill in performing mathematical and statistical calculations with accuracy.
• Skill in data entry with minimal errors, including operating 10‑key and keyboard.
• Skill in organizing, analyzing, and summarizing complex data.
• Skill in monitoring/assessing performance of self, others, or organizations to make improvements or take corrective action.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to supervise personnel.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written.
• Ability to engage in self‑evaluation regarding performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Minimum Required Qualifications

• Education: Bachelor’s degree from an accredited college or university required; Master’s degree preferred.
• Experience: Minimum of five (5) years of progressively responsible experience in accounting, business administration, or a related field.
• Certification/License: None.