Director II - Grants

Reports to: Executive Director - Grants Salary Range: $97,569 - $117,552 Pay Grade: 405 Duty Days: 239 PCN: 26673 FLSA Status: Exempt POSITION PURPOSE Provides strategic leadership and oversight for the Districts grant development and special revenue programs, including federal, state, and local. Directs the planning, proposal development, implementation, monitoring, evaluation, and administration of grant-funded projects to support the Districts educational goals, priorities, and strategic initiatives while ensuring effective and efficient program operations. Collaborates with district and campus leadership, administrators, program staff, community partners, institutions of higher education, and funding agencies to ensure ensures stakeholders understand grant requirements, funding regulations, and program expectations, and supports the development of campus and departmental funding plans aligned with District priorities and approved grant objectives. Provides leadership and supervision for grant specialists and related staff in the administration, compliance, and fiscal management of grant programs. Oversees budget development, expenditure monitoring, reporting, and financial accountability to ensure all grant funds are used appropriately and fully expended within timelines. Ensures adherence to all applicable federal, state, and local laws, regulations, grant requirements, Board policies, and administrative procedures while maintaining the documentation and reporting necessary to support program success and compliance. Essential Job Functions Program Development Maintains an understanding of the history, structure, objectives, programs, and financial needs of the organization. Reviews grant proposals and supporting documents based on the funding requirements of the organization and the needs of District partners. Responds to internal and external queries on drafted and submitted proposals. Maintains positive relationships with fund providers and other stakeholders. Maintains records and submits reports related to grant opportunities. Maintains current knowledge of State and Federal grant funding policies, regulations, procedures, and specialized government funding and entitlement programs. Program and Financial Management Identifies and develops strategies to optimize the grants administration process. Able to plan, organize and provide project management structure to activities of grant administration. Collaborates and coordinates efforts with other grant writers, program managers, and grant staff. Ensures grants are implemented according to the operational and financial needs of the organization and in alignment with the grantors requirements.Leads staff communication about upcoming deadlines and deliverables with grants owners, thereby ensuring smooth completion of work responsibilities. Prepares financial or budget plans and fund allocations along with staff in accordance with all Special Revenue program requirements. Monitors paperwork and other related document requirements for grant-funded programs. Administers the management side of the full cycle of grant activities, from monitoring implementation, supporting audits and compliance visits, and closeout. Monitors workflows in financial system to ensure that all expenditures go through an approval process by grant staff. Monitors grant funded positions to ensure that they are budgeted for accurately and are maintained for the duration of the grant period only Partner with Grant owners, department heads, and stakeholders to ensure that policies and procedures are followed and all grants adhere to federal and state legal and tax requirements as well as organization-defined best practices. Monitors funding agencies and legislation for regulation changes. Works with Grant Accounting to ensure records are maintained of all payments and receivables and to prepare recurring reports. Maintains and oversees special revenue budget accounts within the Districts financial management system to ensure accurate fiscal tracking, compliance, and reporting. Responsible for training grant owners of all levels and positions within the District on grant policies, implementation, and compliance procedures, including the development of training materials and formats. Planning & Administration Serves as liaison for the District to sponsors, faculty, and staff throughout the organization as an expert in the field. Maintains an understanding of the organizations history, structure, objectives, programs, and financial needs. Provide technical assistance for the preparation of amendments, programmatic revisions, and clarification of grants funded. Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative problems are addressed and resolved, during the grant period. Maintains records, files, reports, databases, and resource materials to ensure effective grants office operation and compliance with federal, state, and local regulations. Coordinates the implementation of Time Effort, and Job Description Acknowledgment for all grant-funded positions, as required by federal and state grants. Generates reports and data analysis for the program and finance team, leadership, or board. Works with Finance to generate reporting required for compliance and financial statement audits. Supports closeout of awards, including preparation of final inventories, property disposition, and other details. Supervisory Responsibilities Lead and supervise staff to ensure that spending goals and program requirements are met. Monitors the work of staff to ensure compliance with job responsibilities. . Ensures the Grants Management team provides excellent customer service to program staff, grantees, campus staff as they navigate the grant management process. Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal. PERSONAL WORK RELATIONSHIPS All Fort Worth ISD employees must maintain a commitment to the Districts mission, vision, and strategic goals.Exhibits high professionalism, standards of conduct and work ethic.Demonstrates high quality customer service; builds rapport/relationship with the consumer.Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. Other Duties As Assigned Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. Knowledge, Skills And Abilities Knowledge of laws and regulations governing public school education. Knowledge of data information systems, and the formulation of action plans. Knowledge of grant requirements and District policies and procedures to assure compliance. Knowledge of effective research-based strategies, theories, techniques, and methodologies. Skill in written and oral communication including ability to interact with and influence all levels of central office and office staff, as well as community stakeholders. Skill in working with initiatives that require collaboration with District and outside agencies and organizations. Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Skill in preparing and conducting workshops and making presentations. Skill at the advanced level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel, and Word. Skill in complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Ability to exercise sound judgment in making critical decisions. Ability to use software to access databases, email, create spreadsheets, and do word processing. Ability to organize and coordinate work. Ability to communicate effectively, both oral and written forms. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Travel Requirements Travels to school district buildings and professional meetings as required. PHYSICAL AND MENTAL DEMANDS. WORK HAZRDS Tools/Equipment Used: Standard office equipment, including computer and peripherals. Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Works in an office setting; may require occasional irregular and/or prolonged hours. Attendance: Regular and punctual attendance at the worksite is required for this position. Mental Demands: Maintains emotional control under stress; works with frequent interruptions. Minimum Required Qualifications Education: Bachelors degree from an accredited college or university required; Major in Communications, Business Administration, Public Administration, Finance, Accounting, Management Information Systems, Data Analysis, Computer Science preferred.Masters degree from an accredited college or university preferred.Certification: None Experience:5 years of progressively responsible experience in federal grant applications, budgeting, grant compliance, working with local, state, federal, education, or foundation-level program management, or a related field required. This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.