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Director, Facilities & Real Estate (85975)

Inter-Con Security · Pasadena, CA · Today
ManagementFull-time

Position Summary

Inter-Con Security Systems is establishing a new Facilities & Real Estate function to manage a growing national portfolio of 75+ leased and owned locations. The Director, Facilities & Real Estate leads this function and its team, owning the full lifecycle of the company's real estate footprint — from site selection and lease negotiation through buildout, ongoing operations, and disposition. This role partners closely with the VP of Supply Chain & Facilities to align real estate strategy with company growth, including rapid stand-up of new locations when large accounts are won.

Key Responsibilities

  • Own the company's national real estate portfolio (75+ locations), including all lease administration, renewals, amendments, and terminations.

  • Lead site selection and negotiation for new locations, including expedited stand-up of offices to support newly won large accounts.

  • Manage relationships with landlords, brokers, and property managers; serve as primary escalation point for landlord inquiries and disputes.

  • Oversee Common Area Maintenance (CAM) reconciliation, charge validation, and dispute resolution across the portfolio.

  • Direct tenant improvement (TI) projects from scoping through completion, coordinating with architects, contractors, and landlords.

  • Manage the facilities and real estate budget, including rent, CAM, utilities, TI allowances, and capital expenditures; approve and oversee all related expenses and payments.

  • Manage space and desk assignments within shared offices: where multiple accounts operate from the same location and report to different P&Ls, partner with the VP of Supply Chain & Facilities to assign space and allocate occupancy costs to the appropriate accounts.

  • Build and manage new office setup end-to-end: furniture procurement and installation, utility activation, key card/access control systems, and general move-in readiness.

  • Develop and maintain a real estate pipeline and forecasting model to anticipate space needs 6–18 months ahead of growth.

  • Manage, mentor, and develop the Real Estate & Facilities Specialist and any future team members.

  • Evaluate and manage third-party vendors and platforms supporting lease administration, facilities maintenance, and related services.

  • Partner with Legal on lease review, redlines, and contract risk (e.g., governing law, indemnification, insurance requirements).

  • Report portfolio metrics, project status, and budget performance to the VP of Supply Chain & Facilities on a regular cadence.

  • Travel to sites nationwide as needed for lease negotiations, site visits, new location launches, and TI project oversight.

Qualifications

  • Bachelor's degree in Business, Real Estate, Facilities Management, or related field; equivalent experience considered.

  • 8+ years of progressive experience in corporate real estate, facilities management, or lease administration, including multi-site portfolios.

  • Demonstrated experience negotiating commercial leases and managing landlord relationships.

  • Experience managing tenant improvement projects and coordinating vendors/contractors.

  • Strong financial acumen — comfortable owning budgets, reviewing CAM reconciliations, and analyzing lease economics.

  • Prior people management experience.

  • Proficiency with lease administration / IWMS platforms (e.g., FinQuery, Visual Lease, Occupier) a plus.

  • Ability and willingness to travel frequently and on short notice, including to support rapid new-location launches (estimated 30–50% travel).

  • Excellent negotiation, vendor management, and cross-functional communication skills.

  • Security industry or multi-site services industry experience a plus.

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