Director, Facilities Operations - (Administrator III) - Facilities Operations
San Francisco State University · San Francisco, CA · 1 mo ago
Management$132k–$140k/yrFull-time
We need to output only HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate like EEO, legal, etc. Must preserve all substantive info.
We need to parse the posting.
Key info:
- Working Title: Director of Facilities Operations Administrator Level (for MPP positions only MPP positions). This is an MPP III Level in CSU MPP, reporting to AVP of CPDC and FS.
- Department: Facilities Services
- Appointment Type: At-Will
- Time Base: Full-Time (1.0 FTE)
- Work Schedule: Monday through Friday; 8:00am to 5:00pm; also requires ability to promptly respond around-the-clock 24/7 to emergencies; ability to work variable nights, weekends, holidays.
- Anticipated Hiring Range: $11,000–$11,650 per month ($132,000–$139,800 annually). Salary is commensurate with experience.
- Position Summary: description of responsibilities.
- Position Information Structuring Work: many bullet-like paragraphs describing duties.
- Managing Talent: supervisory responsibilities.
- Inspiring Performance: etc.
- Building Teams: etc.
- Using & Sharing Information: etc.
- Facilitating Change: etc.
- Minimum Qualifications: "Other Duties as Assigned Bachelor’s degree in facilities manage" (cut off). Actually the text ends abruptly: "Minimum Qualifications Other Duties as Assigned Bachelor’s degree in facilities manage". Likely missing rest. But we must preserve all substantive information present. So we include that line as is? It's incomplete but it's what is given. We should not invent.
We need to decide sections.
We have content for:
- About the role (maybe summary). Could use "About the role" heading with position summary paragraph.
- Responsibilities: we have many detailed duties (Position Information Structuring Work, Managing Talent, Inspiring Performance, Building Teams, Using & Sharing Information, Facilitating Change). Could combine under Responsibilities.
- Requirements/Qualifications: Minimum Qualifications line (though truncated). Also maybe "Appointment Type At-Will", "Time Base Full-Time", "Work Schedule". Those could go under Requirements or maybe under Schedule/Benefits.
- Pay: we have salary range.
- Schedule: we have work schedule details.
- Benefits: not mentioned explicitly. No benefits details. So we should not create Benefits section.
Thus sections: About the role (position summary), Responsibilities (detailed duties), Requirements (appointment type, time base, minimum qualifications), Pay (salary range), Schedule (work schedule and after-hours). Possibly also Qualifications separate but we can combine.
We must not create sections with filler like "commensurate with experience" as heading content. That's okay as content.
We must not repeat job title as heading.
We must not include boilerplate EEO etc. So we need to strip those paragraphs.
Let's extract substantive content:
From posting:
- "Working Title Director of Facilities Operations Administrator Level (for MPP positions only) This position is an MPP III Level in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) of Capital Planning, Design and Construction (CPDC) and Facilities Services (FS)."
- "Department Facilities Services"
- "Appointment Type At-Will"
- "Time Base Full-Time (1.0 FTE)"
- "Work Schedule Monday through Friday; 8:00am to 5:00pm Requires the ability to promptly respond around-the-clock 24 hours a day, 7 days a week to campus emergencies and urgencies, as appropriate to the need. Ability to work variable nights, weekends and/or holidays, on-campus or off-site, depending upon work conditions and demands."
- "Anticipated Hiring Range $11,000.00–$11,650.00 Per Month ($132,000.00–$139,800.00 Annually) Salary is commensurate with experience."
- "Position Summary Under the general direction of the Associate Vice President (AVP) of Capital Planning, Design and Construction (CPDC) and Facilities Services (FS), the Director of Facilities Operations is responsible for the strategic planning, operation, and maintenance of facilities and utility systems at SF State’s main campus, including maintenance programs for academic and support facilities and the Central Utility Plant. The incumbent also provides supervisory oversight of the Director of Facilities Operations at the Estuary and Ocean Science Center, while responsibility for the site’s daily facilities operations remains with that director. The incumbent supports the mission of SF State, the Administration and Finance cabinet area, and Facilities Services. The incumbent provides strategic leadership and direction through managers and supervisory personnel across technical, administrative, and skilled trades functions; establishes operational priorities and performance expectations; and ensures the effective, reliable, and compliant delivery of facilities services in support of the University’s academic, administrative, and operational needs. The incumbent provides oversight of the following functional areas: HVAC/Mechanical, Electrical and Plumbing Maintenance and Repair Trades, Fire/Life Safety Management, Energy Management, Facilities Coordination, the Small Projects Team, Locksmiths, Carpenters, Painters, Customer Service Operations, and Archives and Data Management. The incumbent manages the delivery of utilities (Mechanical: Steam, Heating-Hot Water, Chilled Water, Domestic Potable Hot Water, Compressed Air, Vacuum; Electrical: Multi-Voltage Electricity; Plumbing: Gas, Domestic Potable Cold Water, Deionized Water, Sanitary Sewer and Storm Sewer) to campus buildings. The incumbent provides information on utilities system capacity, loads, and routes to expand in order to meet campus growth. The incumbent initiates work scopes for replacement, upgrading, or expansion of plant, utility distribution systems and building systems to maintain service reliability and meet planned growth needs. This position will also liaise with representatives from Capital Planning, Design and Construction and the Office of Sustainability."
- "Position Information Structuring Work Full operational responsibility for all facilities, utilities and building systems for the main SF State Campus Manages building maintenance, energy management and conservation Leads, manages and supervises Facilities staff to achieve excellence in the performance of assigned projects and tasks and in the identification, development and execution of strategic initiatives Plans and implements work tasks and schedules for skilled trades shops and contract services and generally coordinates overall work plans and programs with the University community Develops and assists with strategic maintenance project development and implementation of major repair/renovation projects and acts as a project manager for selected projects as required to align with campus growth, safety needs, and operational continuity Collaborates within and across organizational lines to review and improve workflow and to ensure effective, efficient and continuous facilities operations and maintenance services Provides oversight of customer service and work order management for all facilities-related issues Establishes and maintains exceptionally high/positive department service values, levels and outcomes by maintaining a proactive work management system and processes and by developing and fostering an organizational culture of customer service and support Develops and maintains an extensive network of campus and professional contacts to enhance customer service, explains and clarifies the Facilities Operations group’s service commitment, policies, procedures and programs and promotes the goals and objectives of the University. Efficiently executes short-range and long-range comprehensive facilities management processes and programs for all facilities, structures, HVAC systems, and equipment Develops, communicates and manages planned maintenance programs to ensure that University facilities are prepared to meet growing, changing and progressing operational needs, to ensure facilities meet or exceed applicable life-safety code requirements, and to ensure the continuous operation of key/critical equipment and systems Promotes, develops and executes strategic facilities programs and processes to address capital renewal and deferred maintenance needs, which interface with and support the academic, student services and major capital programs Oversees logistical planning and implementation of large campus events such as annual Commencement, Sustainability Week and Welcome Days, including emergency management Manages, directs, and supervises engineering, maintenance and 24-hour operation of functions consisting of Central Utility Plant operation, building systems and controls of campus facilities and utilities infrastructure including utility budget and capacity planning, electrical distribution systems, emergency power generation, hydronic heating, domestic water distribution systems, campus sewage and drainage systems"
- "Managing Talent Leads and directs the Supervising Customer Service Specialist, Archives and Data Management, Facilities Coordinator, Director of Facilities Operations at the Estuary and Ocean Science Center in Tiburon, Manager of Preventative Maintenance, Manager of Structural Maintenance, Manager of Fire and Life Safety, and their respective work teams Collaborates with appropriate administrators regarding personnel matters including employee recruitment, retention, performance management (organizational and individual), succession planning, labor and employee relations, training and development and including the interpretation and application of collective bargaining provisions and how they may impact department work practices and rules Develops personnel management and professional development plans, proposes and enforces disciplinary actions and develops and implements effective staffing strategies to attract, develop, grow and retain a competent, effective, efficient, multi-cultural and diverse workforce that is representative of the University’s core values Supervises and oversees specialized teams in support of Facilities Operations Leads a team that actively identifies communication opportunities in advance wherever possible, and reactively to emerging situations as they develop"
- "Inspiring Performance Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles. Promotes, ensures and enforces applicable industry professional responsibilities and ethical standards Plans, organizes, leads, and executes emergency management/business continuity strategies as appropriate to support the 24/7 operational needs of the University and for the preservation and protection of life, health, property and strategic goal achievement Contributes to the University’s crisis/disaster response planning, operations and remediation leadership teams, as appropriate, including participating in and contributing to the planning and organization of rescue operations, damage assessments, and recovery operations in response to crises/natural disasters Develops and monitors Key Performance Indicators (KPIs) to evaluate departmental performance and progress toward established goals."
- "Building Teams Leads University-wide committees and work teams as directed or appropriate Represents the AVP as appropriate and/or leads University-wide committees and work teams as directed or appropriate"
- "Using & Sharing Information Ensures and promotes efficient, effective and disciplined financial management and control, including fiscal responsibility and accountability for an annual operation, maintenance and repair budget Co-manages and collaborates in the development and on-going management of the Facilities Operations group’s multimillion-dollar annual and quarterly budgets, which include the complexity of utilizing blended general and trust funds/revenue sources and recharge income to support operations Proposes and manages functionally applicable contracts and contractors Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements, industry best practices and loss control/injury and illness prevention solutions Provides leadership and support for Facilities Services strategic business process initiatives"
- "Facilitating Change Partners with University administrators in the development, execution and on-going review of strategic business initiatives and plans Defines and performs complex economic analysis and modeling to evaluate life-cycle cost, payback, purchase-lease alternatives, etc. as a basis for making operational business decisions and to review, define, enhance and execute cost-center/cost allocation models Leads in the sustainable operation, maintenance and management of all University facilities and infrastructure, including planning, seeking funding, and implementation of initiatives to reduce resource consumption and make SF State a model of sustainable best practices Collaborates with, supports and promotes the University’s comprehensive waste management, recycling and composting programs that reduce, reuse and recycle waste"
- "Minimum Qualifications Other Duties as Assigned Bachelor’s degree in facilities manage"
We need to output HTML with sections.
We'll create:
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate like EEO, legal, etc. Must preserve all substantive info.
We need to parse the posting.
Key info:
- Working Title: Director of Facilities Operations Administrator Level (for MPP positions only MPP positions). This is an MPP III Level in CSU MPP, reporting to AVP of CPDC and FS.
- Department: Facilities Services
- Appointment Type: At-Will
- Time Base: Full-Time (1.0 FTE)
- Work Schedule: Monday through Friday; 8:00am to 5:00pm; also requires ability to promptly respond around-the-clock 24/7 to emergencies; ability to work variable nights, weekends, holidays.
- Anticipated Hiring Range: $11,000–$11,650 per month ($132,000–$139,800 annually). Salary is commensurate with experience.
- Position Summary: description of responsibilities.
- Position Information Structuring Work: many bullet-like paragraphs describing duties.
- Managing Talent: supervisory responsibilities.
- Inspiring Performance: etc.
- Building Teams: etc.
- Using & Sharing Information: etc.
- Facilitating Change: etc.
- Minimum Qualifications: "Other Duties as Assigned Bachelor’s degree in facilities manage" (cut off). Actually the text ends abruptly: "Minimum Qualifications Other Duties as Assigned Bachelor’s degree in facilities manage". Likely missing rest. But we must preserve all substantive information present. So we include that line as is? It's incomplete but it's what is given. We should not invent.
We need to decide sections.
We have content for:
- About the role (maybe summary). Could use "About the role" heading with position summary paragraph.
- Responsibilities: we have many detailed duties (Position Information Structuring Work, Managing Talent, Inspiring Performance, Building Teams, Using & Sharing Information, Facilitating Change). Could combine under Responsibilities.
- Requirements/Qualifications: Minimum Qualifications line (though truncated). Also maybe "Appointment Type At-Will", "Time Base Full-Time", "Work Schedule". Those could go under Requirements or maybe under Schedule/Benefits.
- Pay: we have salary range.
- Schedule: we have work schedule details.
- Benefits: not mentioned explicitly. No benefits details. So we should not create Benefits section.
Thus sections: About the role (position summary), Responsibilities (detailed duties), Requirements (appointment type, time base, minimum qualifications), Pay (salary range), Schedule (work schedule and after-hours). Possibly also Qualifications separate but we can combine.
We must not create sections with filler like "commensurate with experience" as heading content. That's okay as content.
We must not repeat job title as heading.
We must not include boilerplate EEO etc. So we need to strip those paragraphs.
Let's extract substantive content:
From posting:
- "Working Title Director of Facilities Operations Administrator Level (for MPP positions only) This position is an MPP III Level in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) of Capital Planning, Design and Construction (CPDC) and Facilities Services (FS)."
- "Department Facilities Services"
- "Appointment Type At-Will"
- "Time Base Full-Time (1.0 FTE)"
- "Work Schedule Monday through Friday; 8:00am to 5:00pm Requires the ability to promptly respond around-the-clock 24 hours a day, 7 days a week to campus emergencies and urgencies, as appropriate to the need. Ability to work variable nights, weekends and/or holidays, on-campus or off-site, depending upon work conditions and demands."
- "Anticipated Hiring Range $11,000.00–$11,650.00 Per Month ($132,000.00–$139,800.00 Annually) Salary is commensurate with experience."
- "Position Summary Under the general direction of the Associate Vice President (AVP) of Capital Planning, Design and Construction (CPDC) and Facilities Services (FS), the Director of Facilities Operations is responsible for the strategic planning, operation, and maintenance of facilities and utility systems at SF State’s main campus, including maintenance programs for academic and support facilities and the Central Utility Plant. The incumbent also provides supervisory oversight of the Director of Facilities Operations at the Estuary and Ocean Science Center, while responsibility for the site’s daily facilities operations remains with that director. The incumbent supports the mission of SF State, the Administration and Finance cabinet area, and Facilities Services. The incumbent provides strategic leadership and direction through managers and supervisory personnel across technical, administrative, and skilled trades functions; establishes operational priorities and performance expectations; and ensures the effective, reliable, and compliant delivery of facilities services in support of the University’s academic, administrative, and operational needs. The incumbent provides oversight of the following functional areas: HVAC/Mechanical, Electrical and Plumbing Maintenance and Repair Trades, Fire/Life Safety Management, Energy Management, Facilities Coordination, the Small Projects Team, Locksmiths, Carpenters, Painters, Customer Service Operations, and Archives and Data Management. The incumbent manages the delivery of utilities (Mechanical: Steam, Heating-Hot Water, Chilled Water, Domestic Potable Hot Water, Compressed Air, Vacuum; Electrical: Multi-Voltage Electricity; Plumbing: Gas, Domestic Potable Cold Water, Deionized Water, Sanitary Sewer and Storm Sewer) to campus buildings. The incumbent provides information on utilities system capacity, loads, and routes to expand in order to meet campus growth. The incumbent initiates work scopes for replacement, upgrading, or expansion of plant, utility distribution systems and building systems to maintain service reliability and meet planned growth needs. This position will also liaise with representatives from Capital Planning, Design and Construction and the Office of Sustainability."
- "Position Information Structuring Work Full operational responsibility for all facilities, utilities and building systems for the main SF State Campus Manages building maintenance, energy management and conservation Leads, manages and supervises Facilities staff to achieve excellence in the performance of assigned projects and tasks and in the identification, development and execution of strategic initiatives Plans and implements work tasks and schedules for skilled trades shops and contract services and generally coordinates overall work plans and programs with the University community Develops and assists with strategic maintenance project development and implementation of major repair/renovation projects and acts as a project manager for selected projects as required to align with campus growth, safety needs, and operational continuity Collaborates within and across organizational lines to review and improve workflow and to ensure effective, efficient and continuous facilities operations and maintenance services Provides oversight of customer service and work order management for all facilities-related issues Establishes and maintains exceptionally high/positive department service values, levels and outcomes by maintaining a proactive work management system and processes and by developing and fostering an organizational culture of customer service and support Develops and maintains an extensive network of campus and professional contacts to enhance customer service, explains and clarifies the Facilities Operations group’s service commitment, policies, procedures and programs and promotes the goals and objectives of the University. Efficiently executes short-range and long-range comprehensive facilities management processes and programs for all facilities, structures, HVAC systems, and equipment Develops, communicates and manages planned maintenance programs to ensure that University facilities are prepared to meet growing, changing and progressing operational needs, to ensure facilities meet or exceed applicable life-safety code requirements, and to ensure the continuous operation of key/critical equipment and systems Promotes, develops and executes strategic facilities programs and processes to address capital renewal and deferred maintenance needs, which interface with and support the academic, student services and major capital programs Oversees logistical planning and implementation of large campus events such as annual Commencement, Sustainability Week and Welcome Days, including emergency management Manages, directs, and supervises engineering, maintenance and 24-hour operation of functions consisting of Central Utility Plant operation, building systems and controls of campus facilities and utilities infrastructure including utility budget and capacity planning, electrical distribution systems, emergency power generation, hydronic heating, domestic water distribution systems, campus sewage and drainage systems"
- "Managing Talent Leads and directs the Supervising Customer Service Specialist, Archives and Data Management, Facilities Coordinator, Director of Facilities Operations at the Estuary and Ocean Science Center in Tiburon, Manager of Preventative Maintenance, Manager of Structural Maintenance, Manager of Fire and Life Safety, and their respective work teams Collaborates with appropriate administrators regarding personnel matters including employee recruitment, retention, performance management (organizational and individual), succession planning, labor and employee relations, training and development and including the interpretation and application of collective bargaining provisions and how they may impact department work practices and rules Develops personnel management and professional development plans, proposes and enforces disciplinary actions and develops and implements effective staffing strategies to attract, develop, grow and retain a competent, effective, efficient, multi-cultural and diverse workforce that is representative of the University’s core values Supervises and oversees specialized teams in support of Facilities Operations Leads a team that actively identifies communication opportunities in advance wherever possible, and reactively to emerging situations as they develop"
- "Inspiring Performance Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles. Promotes, ensures and enforces applicable industry professional responsibilities and ethical standards Plans, organizes, leads, and executes emergency management/business continuity strategies as appropriate to support the 24/7 operational needs of the University and for the preservation and protection of life, health, property and strategic goal achievement Contributes to the University’s crisis/disaster response planning, operations and remediation leadership teams, as appropriate, including participating in and contributing to the planning and organization of rescue operations, damage assessments, and recovery operations in response to crises/natural disasters Develops and monitors Key Performance Indicators (KPIs) to evaluate departmental performance and progress toward established goals."
- "Building Teams Leads University-wide committees and work teams as directed or appropriate Represents the AVP as appropriate and/or leads University-wide committees and work teams as directed or appropriate"
- "Using & Sharing Information Ensures and promotes efficient, effective and disciplined financial management and control, including fiscal responsibility and accountability for an annual operation, maintenance and repair budget Co-manages and collaborates in the development and on-going management of the Facilities Operations group’s multimillion-dollar annual and quarterly budgets, which include the complexity of utilizing blended general and trust funds/revenue sources and recharge income to support operations Proposes and manages functionally applicable contracts and contractors Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements, industry best practices and loss control/injury and illness prevention solutions Provides leadership and support for Facilities Services strategic business process initiatives"
- "Facilitating Change Partners with University administrators in the development, execution and on-going review of strategic business initiatives and plans Defines and performs complex economic analysis and modeling to evaluate life-cycle cost, payback, purchase-lease alternatives, etc. as a basis for making operational business decisions and to review, define, enhance and execute cost-center/cost allocation models Leads in the sustainable operation, maintenance and management of all University facilities and infrastructure, including planning, seeking funding, and implementation of initiatives to reduce resource consumption and make SF State a model of sustainable best practices Collaborates with, supports and promotes the University’s comprehensive waste management, recycling and composting programs that reduce, reuse and recycle waste"
- "Minimum Qualifications Other Duties as Assigned Bachelor’s degree in facilities manage"
We need to output HTML with sections.
We'll create:
About the role
Position Summary ...
Responsibilities
- ... list items from Position Information Structuring Work, Managing Talent, Inspiring Performance, Building Teams, Using & Sharing Information, Facilitating Change.