Director, Department of Global Heath
About the role
The Department of Global Health at the University of Washington, within the School of Medicine (SOM) and the School of Public Health (SPH), is seeking an outstanding leader as its Director of Finance and Administration.
Responsibilities
Manages the financial resources of the department to include budgets and funds from federal, state, private, University, and foundation sources to ensure ethical and fiduciary practices.
Maintains a working knowledge of and directs the department’s financial operations, funding sources, policies, and procedures.
Interacts with faculty and staff to facilitate the department’s ability to achieve scientific and educational goals.
Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.
Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.
Manages and oversees departmental operations and facilities to ensure effective, efficient, safe, and compliant daily and long-range functioning across all spaces and programmatic activities.
Provides strategic planning, operational oversight, and resource coordination to support the department’s mission in research, education, and service.
Coordinates and directs the full range of administrative activities required for day-to-day departmental operations.
Integrates and manages the cyclic operational requirements of the University of Washington, School of Public Health (SPH), and School of Medicine (SOM) within departmental planning, policies, and procedures.
Implements effective change management processes that account for organizational dynamics as well as approving bodies and regulatory requirements.
Develops, builds, and sustains internal and external partnerships to advance departmental priorities, strategic initiatives, and collaborative programs.
Plans, resources, monitors, and evaluates operational programs; prepares reports; makes recommendations on program continuation, modification, or termination.
Oversees the allocation, planning, and management of departmental space, including offices, laboratories, and research facilities.
Coordinates office and laboratory moves, relocations, and space modifications to support program growth and operational efficiency.
Develops long-range space plans, including proposals for renovation and expansion; partners with the Chair and Dean’s Offices on business plans and requests for additional space.
Interprets and applies federal, state, UW, SPH, and SOM policies related to facilities management, safety, and capital resources.
Ensures that all department spaces maintain appropriate security, environmental controls, and safety protocols to safeguard personnel, information, research equipment, and physical assets.
Works closely with medical center and campus facilities teams to ensure timely repair, maintenance, and compliance with remodeling and facility modification guidelines.
Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.
Designs and implements administrative procedures for grant and contract administration.
Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.
Aids faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supports documents and verifications, and submission of grant and contract proposals.
Reviews and approves all department grant and contract applications.
Supports program director(s) and faculty in management of educational program(s).
Supports faculty in managing educational programs.
This includes direct supervision of educational support staff; identifies financial and other resources in support of educational programs; and responds effectively to difficult or non-routine challenges.
Adjusts departmental policies to adhere to the guidelines of professional, educational, or research organizations.
Supports periodic program reviews for accreditation, certification, or training grant renewals and managing changes to program requirements as directed by the Graduate School, SoM and SPH.
Responds to requests from current or potential graduate students and members of the general public about the department’s educational and research programs.
Oversee the human resources of the department, to include the faculty, department staff, postdocs, and academic employees, in accordance with University of Washington, Schools of Medicine and Public Health policy and procedures.
Interprets and integrates federal, state, UW, SPH and SOM, and other local laws and agreements into department policies and procedures.
Responds to and assists in needs/requirements for employees.
Manages the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture.
Captures and disseminates information to support public relations, scientific presentations, development activities.
Coordinates and participates in public relations and/or fundraising events including donor relations and represents the department at University and external functions.
Collaborates with SPH and SOM Advancement for fundraising events and issues.
Ensures a viable and secure Information Technology architecture is in place, and educates faculty and staff to the importance of and compliance with a configuration management plan and policy.
Promotes compliance and manages risk in accordance with policies of the University, SPH, SoM , and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.
Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.
Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.
Qualifications
A minimum of 5 years experience and a Master’s degree in Business Administration, Health Care Administration, Public Health, or related field.
Management-level administrative experience, preferably in a research institution environment or academic medical center.
Direct supervisory experience.
Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.
Demonstrated experience working with large, highly structured personnel systems.
Proven leadership, communication, team building, and problem-solving skills.
Demonstrated ability to address complex and sensitive administrative issues with diplomacy and effectiveness.
Strong employee relations skills and experience working with diverse faculty and staff.
Demonstrated ability to work independently, with a high level of initiative, and as part of a team.