Director, Corporate Operations

Position Summary The Director, Corporate Operations & Executive Affairs is the operational right hand to the President & CEO and the connective tissue between the Executive Leadership Team (ELT), the corporate office, and SSI’s external community. This is not an administrative support role in the traditional sense. It is a senior, take-charge position accountable for making the CEO’s intent happen — converting direction into tracked commitments, closing loops across the ELT, running the corporate business rhythm, and owning corporate relations and community engagement, including SSI’s support to the Ventura Defense Industry Forum (VDIF). The person in this seat is expected to identify what should come off the CEO’s plate, take it, and run it — then tell the CEO how the role should be structured and supported going forward. Success looks like an executive office where nothing is dropped, nothing waits on the CEO unnecessarily, and every commitment made in a meeting has an owner, a date, and a status. Core Accountabilities2. Deliverable & Commitment Tracking3. Corporate Operations & Business Rhythm4. Corporate Relations & External Engagement Executive Throughput & Decision SupportOwn the CEO’s operating day: calendar strategy, meeting prioritization, travel, briefing packets, and pre-reads — gate-keeping with judgment, not just schedulingPrepare the CEO for every meeting that matters: agenda, background, prior commitments, open items, and the decision requiredCapture decisions and action items in real time; publish them; drive them to closure without further CEO involvementDraft, edit, and issue correspondence, memoranda, and internal communications on behalf of the CEOScreen and triage inbound requests, escalating only what genuinely requires the CEO, and resolving or reassigning the restProactively surface conflicts, risks, and slipping commitments before they become problemsMaintain the single authoritative tracker of executive-level commitments, action items, and deliverables across all ELT members and business unitsRun the follow-up cadence: chase owners, confirm status, verify completion, and report exceptions to the CEO with specifics — who, what, when, and how lateAdminister SSI’s recurring accountability structures (weekly plans and closeouts, monthly reviews, quarterly and semiannual executive reviews), including data calls, templates, consolidation, and distributionBuild and maintain the corporate calendar of recurring obligations — reviews, board and leadership meetings, certification audits, reporting deadlines, and annual planning milestonesEscalate with candor. This role is expected to hold senior leaders to their commitments on the CEO’s behalf and to do so professionally, persistently, and without needing permission each timePlan and execute corporate-level events and forums: ELT meetings, executive reviews, strategic planning sessions, all-hands meetings, leadership workshops, and company functions — end to end, including logistics, materials, facilitation support, and after-action follow-upCoordinate cross-functional corporate initiatives that do not sit cleanly inside one department, keeping owners aligned and schedules honestServe as the corporate point of coordination for the Camarillo headquarters: executive-level visits, customer and government tours, VIP protocol, visitor coordination, and facility presentation standardsSupport governance and documentation discipline — corporate policies, organizational charts, position descriptions, meeting records, and executive-level document control — in coordination with People & Culture and ContractsAssist with the preparation and quality control of executive-facing deliverables and briefings, ensuring SSI’s work product is polished, on-brand, and on timeServe as a professional, senior-level point of contact for customers, government stakeholders, prime contractors, teaming partners, industry associations, and community organizationsManage relationship cadence on the CEO’s behalf: touchpoint tracking, follow-up correspondence, thank-yous, introductions, and scheduling of key stakeholder engagementsCoordinate SSI’s presence at conferences, trade shows, industry days, and community events — registrations, booth logistics, materials, briefings, and attendee preparationSupport corporate communications and brand consistency across external-facing materials, announcements, and community engagementCoordinate corporate sponsorships, charitable and veteran-focused community involvement, and executive-level customer hospitality Required Qualifications Bachelor’s degree in business administration, management, communications, or a related field; equivalent professional experience will be considered in lieu of a degreeMinimum eight (8) years of progressively responsible experience supporting C-suite or general officer/flag-level executives, or in a business operations, program coordination, or executive operations roleDemonstrated experience managing complex calendars, competing executive priorities, and multi-stakeholder coordination in a fast-moving environmentProven track record of independently owning and closing deliverables — not merely tracking themExceptional written and verbal communication skills, including the ability to draft executive-level correspondence and briefing material with minimal directionAdvanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)Absolute discretion with confidential and sensitive business, personnel, and financial informationU.S. Citizenship; ability to obtain and maintain a DoD SECRET security clearanceAbility to work on-site at SSI’s Camarillo, California headquarters Preferred Qualifications Experience in the defense industrial base, aerospace, or a government contracting environmentFamiliarity with DoD customer protocol, Navy organizations, or the Ventura County defense ecosystem (NBVC, NSWC Port Hueneme, NAWCWD)Experience supporting a nonprofit board, industry association, or professional membership organizationEvent planning and management experience at the corporate or association levelPrior military service or experience working alongside military organizationsActive or previously held security clearance What Your Experience Working For Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply’ button below. Good luck! Powered by JazzHR b7Xsb34qHg