Director Adult IDD Program, John Paul II Center for Special Learning

Full-time, exempt, 12-month position reporting to the Principal.

About the Role

The Director will provide visionary, strategic direction and operational leadership for the adult IDD program. Responsibilities include strategic planning, program development, fiscal oversight, staff leadership, regulatory compliance, and developing community partnerships to ensure excellence in service delivery and growth of the program.

Responsibilities

• Strategic Leadership & Growth
  • Develop and execute a multi-year strategic plan aligned with ODP priorities and CMS Home and Community-Based Services (HCBS) requirements.
  • Lead expansion of services to include:
    • Growth of licensed Chapter 2380 CPS Facility and Community programming.
    • Contracted or in-house therapy and clinical services (e.g., speech, occupational, behavioral supports).
    • Develop partnerships or hire licensed clinicians (e.g., OTs, SLPs, Behavioral Specialists).
  • Ensure therapy services align with ISP goals and medical necessity; monitor documentation standards for clinical services.
  • Integrate therapeutic supports within CPS programming for functional skill development.
  • Develop and implement employment services (Supported Employment, Advanced Supported Employment, Transitional Work, Job Coaching) including:
    • Competitive Integrated Employment (CIE) strategy consistent with ODP Employment First principles.
    • Establish employer partnerships and job development pipelines.
    • Oversee job coaching, retention supports, and outcome tracking.
    • Collaborate with the Pennsylvania Office of Vocational Rehabilitation (OVR) for funding alignment and joint planning.
    • Track employment outcomes, wages, hours worked, and retention metrics.
  • Conduct market analysis to identify service gaps and growth opportunities.
  • Build partnerships with Supports Coordination Organizations (SCOs), families, school districts, vocational rehabilitation, and community employers.
  • Represent the organization in ODP forums, provider associations, and regional collaboratives.
• Program Leadership & Development
  • Develop, communicate, and implement a work plan for the adult IDD program aligned with the mission and values of John Paul II.
  • Oversee all operational aspects of the Adult Program including day services, employment supports, community integration, and other service lines to ensure a safe, supportive, and engaging environment.
  • Develop, implement, and evaluate program curriculum supporting personal, vocational, social, and recreational skill development.
  • Monitor and assess program effectiveness; make recommendations for growth and improvement.
  • Collaborate with the Principal, Finance Director, Behavior Specialist, and other leadership team members.
  • Participate in planning, accreditation, and strategic initiatives for the adult program.
  • Represent the Adult Program at meetings, events, and community engagements.
  • Identify opportunities for innovation, service expansion, and sustainability.
• Staff Supervision & Support
  • Recruit, hire, and retain qualified leadership and direct support professionals.
  • Promote a culture of accountability, inclusion, and professional development.
  • Ensure required training compliance (ODP-required modules, CPS orientation, medication administration, etc.).
  • Develop leadership succession planning.
  • Provide ongoing professional development and support to staff to ensure best practices.
  • Foster a collaborative, positive, and mission-driven work culture.
  • Lead, mentor, and develop program support specialists and program managers; foster a culture of continuous improvement, person-centered practice, and inclusion.
• Family & Community Engagement
  • Serve as the primary point of contact for families regarding adult services.
  • Communicate regularly with families about participant progress and program activities.
  • Cultivate relationships and partnerships with community organizations, employers, state agencies, families, and advocacy organizations to expand opportunities for participants.
  • Maintain positive relationships with participants, families, Supports Coordinators, County IDD Administrators, ODP Regional Offices, community employers, and partners.
• Fiscal Stewardship
  • Oversee, develop, and manage annual operating and capital budgets.
  • Monitor and collaborate with Finance for waiver billing, claims reconciliation, and revenue cycle management.
  • Ensure compliance with Medicaid billing standards.
  • Present financial reports to the Board of Directors.
  • Oversee audits and financial statement preparation.
  • Identify diversified funding streams including grants and private pay options.
  • Ensure effective staffing structures and service delivery systems.
• Regulatory Compliance, Risk Management and Program Operations
  • Ensure full compliance with:
    • 55 Pa. Code Chapter 2380 regulations
    • ODP ISP Manual and waiver requirements
    • Incident Management (EIM) requirements
    • Medication Administration standards
    • CPS Facility licensing requirements
    • HIPAA and confidentiality regulations
  • Oversee licensing inspections, QA&I reviews, and corrective action plans.
  • Implement and monitor a comprehensive Quality Management (QM) Plan.
  • Maintain internal audit processes for documentation, billing, and service authorization compliance.
  • Utilize data and performance metrics to monitor outcomes and drive program improvement; report to the Board and Executive Leadership.
  • Oversee incident trend analysis and risk mitigation strategies.
  • Provide operational leadership while partnering with the Quality Compliance Officer who manages regulatory systems, audits, and documentation standards.
  • Ensure program practices align with compliance guidance; support implementation of corrective action plans.
  • Oversee billing processes, including district billing and Medicaid when applicable, in collaboration with the Finance Office.
  • Maintain accurate records, reports, and service note documentation for participants and training records of staff.
  • Manage the program budget, financial forecasting, resource allocation, and revenue targets.
  • Ensure high-quality, person-centered programming consistent with Individual Support Plans (ISPs).
  • Promote community integration, skill development, and meaningful daily activities.
  • Oversee development of measurable participant outcomes.
  • Ensure staffing ratios and qualifications meet Chapter 2380 requirements.
  • Support interdisciplinary coordination including behavioral, therapeutic, and employment supports.

Requirements

• Bachelor's degree in special education, human services, social work, psychology, business and communication, or related field; Master's degree preferred.
• Minimum 5-10 years of senior leadership experience in human services, preferably in IDD, developmental disabilities, or adult services.
• Experience with program operations, compliance, and financial management required.
• Strong knowledge of IDD services, community integration, ODP waiver programs, applicable regulatory/licensing frameworks (including 55 Pa. Code chapter 2380 and other DHS ODP), and ODP's Incident Management and QA&I processes.
• Knowledge of HIPAA, FERPA, and confidentiality requirements.
• Demonstrated experience managing budgets, fiscal stewardship, strategic planning, and use of data for decision-making.
• Excellent leadership, communication, interpersonal, and problem-solving skills; ability to work with diverse stakeholders.
• Commitment to person-centered, inclusive practices and promoting the rights and dignity of individuals with IDD.

Physical Demands

• Ability to sit for extended periods; walk, reach with arms and hands, climb or balance.
• Some carrying, pushing, and/or pulling may be involved; stooping, kneeling, crouching, or crawling.
• Manual dexterity to handle or feel and manipulate keys on a keyboard and dial a phone.
• Ability to see and read a computer screen and printed material with or without vision aids.
• Ability to hear and understand speech at normal levels and on the telephone.
• Ability to speak in audible tones so others may understand clearly in person and on the telephone.
• Ability to understand and follow oral and written instructions.
• Physical agility to lift up to 25 pounds.

Schedule

Regular daytime hours (7:30 AM – 3:00 PM); flexibility may be required for audits, inspections, or compliance deadlines.

Benefits

• Medical, dental, and vision coverage.
• Retirement plan.
• Professional development opportunities.
• Paid time-off.

Additional Conditions of Employment

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

About the Organization

John Paul II Special Learning Center is a non-profit organization dedicated to supporting adults with intellectual and developmental disabilities (IDD) through high-quality, person-centered services including day programs, employment supports, and community integration. In a safe and nurturing Christian environment, the Center serves adults with intellectual and developmental disabilities by providing diversified programs. We acknowledge the dignity of all learners while challenging them to reach their God-given potential. Our mission seeks to empower individuals with IDD in their quest for a meaningful life through learning, strengthening skills, and diverse experiences. We function under the premise that all persons have the God-given right to a full and meaningful life which includes personal choice, social relationships, personal growth, and community inclusion. Through person-centered programming, we help individuals learn how to balance what is important to them (wants and desires) with what is important for them (health and safety). Our Adult Community Participation Support Program is licensed under PA 55 Code 2380 and is overseen by the Office of Developmental Programs (ODP) as a Community Participation Service (CPS) Program.