Direct Billing/Payables Specialist

Responsibilities

• Process billing for orders shipped directly from manufacturers to customers, ensuring records are complete and accurate.
• Oversee day-to-day accounts payable activities across a large vendor portfolio using accounting software and related business systems.
• Cook with sales teams and external vendors to resolve questions, support smooth transaction flow, and maintain effective working relationships.
• Review invoices for accuracy, arrange payments according to due dates, and track discount opportunities and group payment schedules.
• Investigate and correct mismatches involving purchase orders, invoices, freight charges, and payment records.
• Reconcile vendor statements and account activity each month to confirm balances and identify discrepancies.
• Assign freight-related costs appropriately and verify supporting documentation before payment is released.
• Examine current workflows, identify inefficiencies, and contribute to process improvements that strengthen accounting operations.
• Complete additional accounting and administrative tasks as needed to support departmental goals.

Requirements

• At least 3 years of experience in billing, accounts payable, or a closely related accounting support role.
• Working knowledge of billing systems, accounts payable processes, and high-volume transaction entry.
• Proficiency with 10-key entry, data input, and general PC-based business applications.
• Familiarity with ERP or accounting platforms such as Epicor ERP, Eclipse, or similar systems.
• Strong attention to detail with the ability to analyze information and spot inconsistencies quickly.
• Effective written and verbal communication skills, with the ability to work well independently and across departments.
• Solid organizational, time-management, and multitasking skills in a fast-paced setting.
• Basic accounting and math knowledge, along with a practical approach to problem-solving and follow-through.

Qualifications

• Detail-oriented with excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Experience with Microsoft Office Suite.

Skills

• Billing Systems
• Accounts Payable Processes
• ERP or Accounting Platforms (Epicor ERP, Eclipse)
• Data Entry
• Microsoft Office Suite

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

• Competitive compensation based on experience and qualifications.

Schedule

• Full-time position.