Development Specialist

Duties And Responsibilities

• Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database
• Confirms proper allocation of funds based on donor intent
• Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes
• Maintains up-to-date and accurate constituent records in the donor management system

Compliance and Data Quality

• Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards
• Reviews supporting documentation to verify compliance with gift acceptance criteria
• Upholds data integrity standards through routine audits and validations of gift records

Collaboration and Communication

• Collaborates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted
• Supports reconciliation of gift data with financial operations during monthly and year-end close processes

Additional Administrative Support

• Affords assistance in documenting and refining gift processing procedures and workflows
• Contributes to special projects, reporting, or audit preparation as needed

Other Related Duties

• Performs other duties assigned directly related to the Foundation’s mission and operations

Education And Experience

• Required: At least two years of experience in data entry, accounting support, donation processing, or related administrative work
• Preferred: Bachelor’s degree in accounting, business, or related field
• Experience working in a nonprofit, foundation, or higher education environment
• Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge)
• Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles
• Experience reconciling financial data and preparing donor acknowledgment letters or receipts

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday – Friday, 8:00 AM – 4:30 PM or other hours as needed

Application Documents Required:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References
• Contact Details for three (3) Professional References

Open Until Filled with a first consideration date of July 7, 2026

Search Committee Chair: Donna Jacobs, djacobs@pittstate.edu

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.