Development Services Coordinator

Roles & Responsibilities

• Prepare and distribute bid documents to General Contractors through the project management platform.
• Track, analyze, and review contract documentation to support vendor selection and contract execution.
• Create purchase orders, coordinate with vendors, and process invoice payments.
• Review, process, and reconcile pay requests (AIA/G702/G703) and change orders.
• Ensure documentation, including lien waivers, is accurately filed.
• Review and reconcile all close-out documentation, including certificates of completion, final lien waivers, warranties, and as-built drawings.
• Partner with CPMs to provide administrative, financial, and logistical support throughout all phases of construction projects.
• Research, troubleshoot, and resolve issues related to contracts, invoice payments, and legal requirements.
• Maintain and update the Facility Vendor Database.
• Interface with contractors, suppliers, and vendors to obtain required onboarding documentation.
• Provide responsive support to managers, directors, and team members.
• Aid business partners in understanding processes and navigating internal platforms.
• Enter Facilities projects into the project management platform and support Facilities Managers.
• Support execution of Service Agreements and maintain the Facility Service Agreement database.
• Cook up coordination with internal departments, including Tax, Purchasing, Restaurant Supply, and Accounting.
• Perform special projects and administrative tasks as assigned.

Required Technical Skills

• Proficiency in Microsoft Office (Outlook, Excel, Word); minimum typing speed of 50 wpm.
• Experience with database, financial, time-recording, and reporting systems.
• Familiarity with AIA/G702/G703 pay application formats.
• Knowledge of retainage laws and lien waiver processing.
• Strong customer service orientation in a fast-paced environment.
• Ability to work independently and within a team.
• Excellent organizational, written, and verbal communication skills.
• Comfort working with numbers, budgets, and financial documentation.

Required Education

High school diploma or equivalent.

Other Key Qualifications

• Minimum 5 years of coordinator/support experience in a fast-paced environment.
• Minimum 3 years of experience in design, construction, or facilities.
• Ability to support a minimum of five team members.
• Ability to multi-task, meet deadlines, and maintain strong follow-through.
• Ability to draft and edit routine correspondence.
• Strong judgment and decision-making ability.
• Excellent customer service skills.

Preferred Skills And Experience

• Some college coursework preferred.
• Willingness to work overtime as needed.