Development Manager

Primary Job Responsibilities

• Serve as the primary administrator of The Guild's donor database (e.g., Little Green Light), ensuring accurate and timely entry of gifts, pledges, contact records, and donor interactions.
• Develop and maintain data standards, reporting protocols, and database integrity practices.
• Generate donor stewardship reports, giving histories, dashboards, and fundraising performance metrics.
• Prepare gift acknowledgments, donor correspondence, and development reports.
• Support forecasting, campaign tracking, and fundraising analytics.
• Produce reports and materials for leadership, board committees, and fundraising discussions.

Grant Management & Compliance

• Maintain a comprehensive grants calendar, tracking application deadlines, award periods, reporting requirements, and submission schedules.
• Carefully coordinate grant application and reporting processes in partnership with program leaders, finance staff, and executive leadership.
• Monitor grant compliance requirements and ensure timely submission of reports and supporting documentation.
• Serve as the central repository manager for grant files, correspondence, agreements, and award documentation.
• Work closely with Finance to coordinate financial reporting and reimbursement requests when required by funders.
• Maintain relationships with foundation and corporate funders through timely communication and stewardship.

Prospect Research & Pipeline Development

• Conduct ongoing research to identify prospective individual, corporate, foundation, and government funding opportunities.
• Develop donor and prospect profiles to support cultivation, solicitation, and stewardship strategies.
• Research corporate sponsorship opportunities and community partnerships aligned with The Guild's strategic priorities.
• Maintain prospect tracking systems and support movement management activities.
• Maintain relationships with key stakeholders to build and nurture relationships.

Donor Stewardship & Relationship Support

• Coordinate donor acknowledgment, stewardship, and engagement activities.
• Track cultivation plans, follow up actions and relationship management activities.
• Support donor visits, tours, meetings, and cultivation events.
• Partner with the Communications Manager to ensure donor impact stories and stewardship communications are timely and meaningful.
• Support the Development Committee and other volunteer leadership groups through meeting preparation, reporting and follow-up.

Fundraising Events & Community Engagement

• Coordinate logistics and administrative support for fundraising events, donor gatherings, and community engagement activities.
• Manage registration systems, sponsorship tracking, volunteer coordination, and event reporting.
• Maintain event timelines, vendor coordination, recognition plans, and post-event evaluations.
• Ensure donors, sponsor, and participant information is accurately captured and integrated into the donor database.
• Support efforts to strengthen community visibility and engagement through fundraising and relationship-building activities.

Strategic Initiatives

• Support fundraising and partnership activities related to organizational strategic priorities, new programs, capital improvements, employment initiatives, and other mission-driven ventures.
• Aid in coordinating research, prospect identification, and funding opportunities associated with special projects.
• Maintain tracking systems and reporting structures for strategic fundraising initiatives.
• Collaborate with leadership to identify emerging opportunities that advance The Guild's mission and long-term sustainability.

Requirements

• Bachelor's degree in nonprofit management, business, communications, public administration, or a related field, or equivalent experience.
• Minimum of 3–5 years of experience in fundraising, development operations, grants management, donor relations, or a related field.
• Demonstrated experience managing donor databases or CRM systems.
• Experience coordinating grants administration, compliance, and reporting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office applications, particularly Excel.
• Ability to work independently while collaborating effectively across departments.
• Commitment to The Guild's mission and the advancement of individuals with intellectual and developmental disabilities.