Development Database Administrator Assistant

About Us

La Clínica de La Raza is a community-based health center committed to providing culturally appropriate, high-quality, and accessible health care to the diverse communities of the San Francisco Bay Area. We have spent over 40 years advocating for and creating a health home for the many that have been denied access to care. As health care activists, we are dedicated to ensuring that individuals who do not have healthcare coverage receive the same quality healthcare as those who do. From our genesis as a community health center in 1971, we understood that we cannot heal our communities without also addressing the economic and social factors that affect health. Over 90,000 individuals come to La Clínica because it is a welcoming place that addresses the whole person, coordinating and connecting them to a broad network of services to improve and maintain their health and well-being. We operate 35 sites across Alameda, Contra Costa, and Solano counties.

About the Role

Logs, acknowledges, tracks, and draws reports for individual, corporate, and foundation gifts received. This individual has responsibility for managing the donor database, ensuring timely and appropriate donor acknowledgments. Provides clerical and administrative support to the Development Department.

Responsibilities

• Database & Administrative Management
  • Processes and tracks donations and maintains records of all gifts, pledges, and grants in fundraising software DonorPerfect and other tracking systems.
  • Manages updates, modifies, and backs up DonorPerfect Software with custom-made changes.
  • Prepares receipts and acknowledgment letters in response to gifts, pledges, and grants received, ensuring that donors receive appropriate letters of thanks and any associated benefits in a timely manner.
  • Prepares mailing lists and other lists for donor correspondence.
  • Prepares and maintains financial spreadsheets and other reports.
  • Works closely with the Accounting Department by doing monthly reconciliations of all contributions, proper handling of all contributions, and proper allocation of donor funds to fund accounts.
  • Process contracts, handle vendor procurement, and adhere to contracting policies and procedures for the department.
  • Other administrative support as needed.
• Event Coordination
  • Handles logistics for special events such as receptions, outreach campaigns, and staffs tables at promotional and outreach events.
  • Serve as liaison with external and internal vendors.
  • Assist with managing on-site event production including set up and clean up.
  • Assist with budgeting and event finance tracking — invoices, expenses, check requests.
  • Prepares pre-event materials, signage, name tags, and other materials needed.
  • Take the lead on managing volunteers and provide volunteer training.
• Donor Engagement
  • Assists with campaign activities, mailings, and promotional material productions.
  • Assists with logistics of special projects such as surveys, focus groups, etc.
  • Take the lead on cultivating select individual donors and workplace giving donors.
  • Schedules meetings and arranges site visits for funders and donors.
  • Provides excellent donor customer service.
  • Handles communications with donors regarding attending special events, giving information, contact information, and more.
  • Handles donor-related inquiries from La Clínica general inbox.
  • Coordinates and handles meeting arrangements for Development Committee.
  • Solicits gift-in-kind donations to be used in the Live Auction of the annual event and as prizes for the Staff Campaign.
• 3rd Party Fundraising & Crowdfunding Platform
  • Assist in the launching, integration, implementation, and maintenance of crowdfunding platform.
  • Assist in planning and managing 3rd party fundraising events both internally and externally.
  • Support CEO in award events providing on-site personal support and management.
• Writing/Editing
  • Assists in compiling content and composing campaign materials and articles for newsletter.
  • Edits campaign and event materials, annual report, and newsletter articles prior to publication.
  • Edits and submits LOIs and grant requests.
  • Prepare presentations and Board and Development committee reports.

Requirements

• Bachelor's Degree with 1-3 years related experience and/or training.
• Event planning experience is highly desirable.
• Knowledge and advanced competency in Microsoft Word and Excel.
• Experience with DonorPerfect software or other fundraising software is highly desirable.
• Excellent organizational skills, customer service, interpersonal skills, and the ability to work well with all types of people including individual, corporate, and institutional donors and prospective donors, vendors, consultants, Board and staff.
• Ability to work across cultures and demonstrate support of diversity, equity, and inclusion.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to write correspondence and effectively present information in one-to-one and small group situations.
• Basic mathematical skills including the ability to add, subtract, multiply, divide, compute rate, ratio, and percent, and interpret bar graphs.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions and deal with problems involving a few concrete variables in standardized situations.
• Ability to function in an environment with minimal supervision and willingness to create and improve systems with other departments.
• Ability to attend donor events, including some weekend or evening events.