Development Associate, Special Events & Community Outreach

Join our team and become a part of something bigger—a force for change in the fight against hunger. The Community Foodbank of New Jersey champions healthier lifestyles and positively impacts social and economic change. Together, we can create a stronger, more resilient New Jersey for everyone.

About the role

The Development Associate, Special Events & Community Outreach provides essential operational, project management, donor stewardship, and development support to the Special Events & Community Outreach team. This position strengthens team efficiency and effectiveness, enabling leadership to focus on strategic planning, major donor and sponsor relationships, revenue growth, and organizational leadership.

Responsibilities

• Development Operations: Maintain donor, sponsor, prospect, and event-related records; manage pipeline tracking; create and maintain campaign, event, and fundraising records; generate fundraising and performance reports; track event revenue, sponsorship commitments, donor pledges, and payment status; conduct donor and prospect research; assist with donor portfolios, prospect lists, fundraising analyses, and post-event reporting.
• Donor Stewardship: Draft special event acknowledgement letters for leadership review and approval; track sponsorship fulfillment and donor benefits; coordinate recognition across events, campaigns, publications, signage, and digital platforms; assist with impact reports, stewardship materials, donor communications, briefing materials, engagement reports, stewardship calendars, fulfillment deliverables, and outreach messages.
• Financial Operations: Process invoices, payment requests, reimbursements, and expense reports through Concur and organizational systems; prepare and monitor event and campaign financial tracking documents; assist with revenue reconciliation in partnership with Finance and Donor Services; track sponsorship payments, donor commitments, pledge balances, and outstanding invoices; support budget monitoring and expense tracking.
• Administrative Support: Manage and monitor the SECO shared email inbox; maintain team files, records, templates, and shared resources; develop, document, and update SOPs and workflow processes; prepare reports, presentations, dashboards, and meeting materials; support administrative functions, special projects, and organizational systems that improve operational efficiency and consistency.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2-4 years of experience in nonprofit development, fundraising operations, donor services, project management, event administration, or related fields.
• Experience with CRM/database management, preferably Salesforce.
• Strong organizational, project management, and analytical skills.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple projects and deadlines simultaneously.
• Demonstrated ability to work collaboratively across departments and with diverse stakeholders.

Preferred Qualifications

• Donor stewardship, fundraising operations, or development services experience.
• Experience with Asana, Concur, SharePoint, GoFundMe Pro, event fundraising, or nonprofit event administration.
• Knowledge of donor lifecycle management and fundraising best practices.

Benefits

• Opportunity for Impact: Provide meaningful change—last year, CFBNJ distributed over 90 million meals and 35 million pounds of fresh produce.
• Wellness: Comprehensive medical, dental, and vision coverage; wellness programs; generous sick/personal time off; 14 paid holidays; childcare resources; and organization-wide engagement days for rest and reflection.
• Professional Development: Access to workshops, online courses, and book resources through the Learning Lab; tuition assistance and certificate reimbursement for job-related training.
• Recognition and Belonging: Peer-recognition platform (Bonusly) and employee resource groups to uplift voices and strengthen connections.
• Retirement Planning: 401(k) program with a 4% company match after one year of service.

Pay

The salary range for this position is $54,230–$73,370. The final rate may be influenced by factors such as scope, responsibilities, experience, training, skills, internal equity, and market conditions.