Development Assistant

The Opportunity

The American Civil Liberties Union of New Mexico (ACLU-NM) is seeking a detail-oriented Part-Time Development Assistant to support our growing Development Department. The Development Department is responsible for raising $4M+ annually through individual and institutional contributions and maintaining and strengthening the organization’s relationships with its supporters and members. The Development Assistant is responsible for the day-to-day administration of the Development department, including donor database management, gift processing and acknowledgment, report generation, financial records reconciliation, mailing list management, and frontline donor communications.

About the Role

This position reports directly to and under the supervision of the Development Operations Manager. This job requires close attention to detail, accuracy, and donor confidentiality. The ideal candidate is highly organized, comfortable working with data, and committed to providing accurate and timely support. This is a part-time, benefits-eligible, non-exempt position (minimum of 20 hours per week) based in Albuquerque, NM. During calendar year-end, annual fundraisers, and our fiscal year-end, the job may require up to 40 hours per week.

Essential Qualifications

• 1–2 years of administrative experience preferably in a nonprofit or fundraising environment
• Experience with gift processing, pledge management, and IRS acknowledgment requirements, Salesforce or other fundraising database systems and donor research tools preferred.
• Committed to advancing the ACLU’s values, mission, goals and programs. Preference will be given to applicants with an understanding of issues facing communities directly impacted by the criminal justice system, police violence, economic injustice and immigration policies, either through personal lived experience or prior work experience.
• Commitment to equity, both internally in our organization and externally in the communities that we serve.
• Awareness of, and willingness to engage in, the difficult and transformative work of challenging systems of oppression, institutional and structural racism, and implicit bias.
• A strong, consistent attention to detail, an organized work style, and the ability to follow through on work assignments with a minimum of direct supervision.
• Strong customer service skills.
• Strong interpersonal skills, including an ability to navigate and resolve conflict in a manner that values and respects relationships.
• Poised, optimistic, and diplomatic, with strong interpersonal skills and a sense of humor.
• Proficiency in database management including report generation and analysis, and proficient in the Microsoft Office Suite.
• Able to exercise sound judgment in maintaining confidentiality of donor information.
• The ability to work on several projects at various stages of completion.
• Flexibility to work non-traditional office hours, including the occasional night, weekend, and able to travel as needed.

What You’ll Do

• Manage the donor database, ensuring accuracy, integrity, and confidentiality of all donor, prospect, and foundation records
• Process and track incoming gifts and pledges, prepare acknowledgment letters, and maintain giving records (including recurring and online gifts)
• Perform regular database hygiene (deduplication, address updates, deceased records) and serve as liaison with the national ACLU database team
• Generate donor lists, segmentation queries, and giving reports to support development goals and mailings
• Conduct monthly and annual reconciliation of development records with Finance and the national office, maintaining audit-ready documentation
• Serve as the primary point of contact for donor and member inquiries regarding giving history, membership, and tax documentation
• Coordinate donor mailings, welcome packets, and newsletter/election mailing lists, ensuring clean and accurate data output
• Assist the Development Operations Manager and Director of Philanthropy with event logistics, mailings, and other development initiatives
• Support annual audits, national affiliate transitions, and other duties as assigned

Compensation

This is a part-time benefits eligible non-exempt position with a pay range of $21.91 to $29.65 per hour depending on experience. We offer excellent benefits, including employer-paid health, dental and vision insurance for employees; long-term disability and life insurance; 401(k) retirement plan with an employer contribution and match of up to 5.5%; and vacation accrual that starts at 18 days per year in addition to sick leave and family and medical leave.