Development and Communications Associate

About the Role

Conducts essential functions and projects as support staff to the Director of Development. This position requires compliance with all of Alivio’s written standards, including its Standards of Conduct, Joint Commission standards, all policies and procedures, and Corporate Compliance requirements.

Responsibilities

• Embraces and ensures that department goals are aligned with Alivio Medical Center’s mission, goals, and objectives.
• Grants
  • Conducts prospect research on foundations, corporations, and individuals to identify potential supporters.
  • Maintains donor database (ResultsPlus), including data entry and report generation.
  • Maintains calendar of grant proposal and Letters of Intent due dates for submission and reports.
  • Assists in the writing, research, and submission of grant proposals.
  • Completes donor reports to foundations and corporations as required.
  • Assists in the electronic submission of government grants, reports, and other submissions.
• Annual Fund/Major Gifts/Capital Campaign
  • Manages all aspects of direct mail solicitation projects.
  • Assists in launching online appeals and planned/bequest gifts program.
  • Interfaces with individual donors and helps coordinate activities of the Amigos de Alivio.
  • Assists in all aspects of implementing a Capital Campaign.
  • Documents all cultivation strategies, conversations, meetings, events, etc., on the ResultsPlus donor database to establish and maintain a “moves” management system.
• Marketing/Communications
  • Assists in creation of marketing materials, including a semi-annual newsletter (Saludos), e-newsletter, quarterly employee newsletter, and annual report.
  • Assists in maintaining the agency’s website, including updating textual and photographic content.
  • Maintains agency’s electronic signage.
  • Ensures adequate inventory of up-to-date collateral materials, such as corporate informational packets and agency brochures.
  • Assists in preparation and submission of press releases to all media—print, radio, television, online.
  • Tracks all media coverage related to Alivio Medical Center.
• Special Events
  • Works in tandem with the Director of Development to plan and execute all aspects of the agency’s annual benefit, including sponsorship solicitation, tracking and design of program ad book, coordinating with all vendors, and all other details inherent in event planning.
  • Assists designated staff to coordinate the fundraising and marketing efforts of the annual Alivio Y Salud 5K Run for Health.
  • Assists in organizing and coordinating other types of special events such as press conferences, symposiums, and festival participation.
• Other Administrative Duties
  • Processes all contributions received via regular mail, online, or in person, including gifts for grant-funded programs, individual giving, direct mail appeals, general operations, Alivio’s annual benefit, and Alivio’s annual 5K run donations (checks, credit card payments, debit card transactions, or cash).
  • Records all pertinent information on Alivio’s donor database (ResultsPlus) and sends acknowledgment letters.
  • Generates reports on donors accurately and efficiently.
  • Maintains development department files, including organizational financial files (annual audits, financial statements).
  • Ensures adequate inventory of stationery, envelopes, and general office supplies.
  • Functions as administrative assistant to the Development Department.
  • Performs other related duties as assigned.
• Supervisory Responsibilities

  None.

• Key Interrelationships
  • Executive Management Team
  • Grants Accountant
  • Senior Accountant
  • Program Managers
• Working Conditions

  OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.

Requirements

• Education: Bachelor’s Degree (English, Marketing, Communications, or related field).
• Experience: Two years of experience in fundraising; experience in marketing a plus.
• Special Training: Experience with donor management software preferred (ResultsPlus, Raiser’s Edge).

Skills

• Excellent organizational, writing, and communication skills.
• Strong attention to detail and computer proficiency.
• Personable, outgoing, and able to work well with staff, Board of Directors, donors, and other volunteers.
• Able to manage sensitive and confidential information with integrity.
• Able to meet deadlines and exhibit independence and self-initiative.
• Bilingual (Spanish) preferred.