Detention Officer

Summary Of Job Duties

Provides general administrative support and performs complex clerical duties for various divisions of the Fire Department.

Primary Duties & Responsibilities

• Prepares, issues, and monitors departmental documents;
• Composes and keys a variety of correspondence and reports;
• Develops and maintains complex record-keeping and reporting systems;
• Gathers, checks, compiles, and prepares a variety of materials for administrative, statistical, and analytical reports;
• Responds to general inquiries;
• Maintains calendars of activities and meetings;
• Operates a variety of office equipment including personal computers with related software;
• Maintains, modifies, and updates database information for specialized departmental functions;
• May monitor and maintain department’s website;
• Takes, transcribes, and distributes minutes for department or division meetings;
• Performs routine receptionist and filing duties;
• Schedules and maintains workloads;
• Performs additional duties as assigned.

Minimum Qualifications

• Education: High School diploma or GED;
• Experience: At least 3 years clerical experience including experience using personal computers and related software.

Knowledge

• Knowledge of business English, math, general office practices and procedures, and personal computers including word processing and database software applications.

Abilities

• Ability to establish and maintain effective working relationships with employees and citizens;
• Communicate effectively both verbally and in writing;
• Compile and prepare reports;
• Take and transcribe information;
• Use a variety of office equipment.

Skills

• Skill in the use of personal computers with related software applications, accurately and efficiently key information using a keyboard, and proper telephone etiquette.

WORKING CONDITIONS

• Physical Demands: Primarily sedentary physical work requiring the ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate office equipment and computer; vision to read and interpret reports, documents, and other written materials; frequent speech communication and hearing to maintain communication with employees and citizens.
• Work Environment: Works primarily in clean, comfortable environment.
• Equipment Used: Standard office equipment including typewriters, computers, calculators, copy/fax machines; and multi-line telephones.

BENEFIT PLANS AND PROGRAMS

• Medical, Dental and Vision Coverage

  • The city offers four (4) medical plans; two (2) dental plans; and one (1) vision plan to regular employees (and their eligible dependents) to choose from.

• Life Insurance

  • Life insurance is provided to regular employees in the event of death at no cost. In addition, regular employees are covered by the Accidental Death and Dismemberment benefit, which provides for additional benefits in the event of accidental death or serious accidental injury.

• Flexible Spending Accounts

  • Regular employees may participate in the City's flexible spending accounts program. This program allows employees to increase their tax savings by making pre-tax deposits to a Health or Dependent Care Spending Account to pay for work-related dependent care expenses and certain unreimbursed health expenses.

• Retirement

  • All regular Career Service employees participate in the General Employees Retirement Plan (“GERP”) which is a defined benefit pension plan. For 2013 participants will contribute 6% of their pre-tax earnings each pay period. The City of Aurora matches each employee's contributions. GERP credits interest on contributions while they remain with the Plan. When employment with the City ends, participants may be eligible for a monthly retirement benefit, depending on their age and length of service. Alternatively, terminating participants may elect to receive a lump sum distribution of their contributions, interest and vested City contributions instead of a monthly benefit.

• Long Term Disability

  • When a regular employee cannot work for a prolonged time because of serious injury or illness, you need help with more than your medical bills. Long Term Disability Insurance (LTD) can replace a portion of your salary while you are unable to work. Full-time regular Career Service employees are eligible for LTD after completing 6 months of continuous service. After a period of 90 days, you may receive up to 60% of your current base pay.

• Deferred Compensation (IRS Section 457)

  • At an employee's option, participation in a Deferred Compensation program through the City of Aurora is available. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deduction. It is a program that assists you in saving additional monies for your retirement. There are many investment choices offered by each of our Deferred Compensation providers. Your pre-tax dollar investment(s) grow each payday while interest accumulates.

Required Question

• Do you have at least 3 years clerical experience? Yes No
• If you answered YES to Question 1, please describe in detail your experience, as it relates to this position.
• Please describe your level of expertise using a PC and working with all of the Microsoft Office products, including Word, Excel, Access, PowerPoint, and Publisher. Describe the type of documents created and/or utilized with these programs.
• This position may be responsible for monitoring and maintaining the Fire Department's website. Please describe any experience you have in this area.
• Please elaborate on any experience you have taking minutes at meetings, including the types of meetings you attended.
• What are your keyboarding skills in wpm and how was that determined?
• Please describe examples from your work history that demonstrate your ability to multi-task and to establish priorities.