Deputy/Senior Deputy - Clerk of the Board

About the role

The Clerk of the Board is responsible for several areas of governmental service and is committed to providing excellent customer service and transparency while ensuring the integrity and accessibility of public records for the entities that we serve.

Responsibilities

• Reviews and processes Statements of Economic Interest, Form 700, for which the Clerk of the Board is the Filing Officer; following Fair Political Practices Commission (FPPC) regulations.
• Prepares and distributes notices related to Statements of Economic Interest, Form 700 based on FPPC guidelines including Non-Filer Enforcement Packet for submission to the FPPC.
• Interacts and effectively communicates professionally with members of the public, elected/appointed officials, department/agency directors, and other high-profile individuals.
• Processes and maintains pertinent records, which may include typing, filing, preparing, and mailing correspondence and notices, exhibits, and data-related notes.
• Receives and records legal documents served, and distributes reports to County departments.
• Prepares special and periodic reports which involves compiling data from several sources.
• Receives and responds to the public, County staff, and outside agencies or representatives with records requests in compliance with statutory deadlines; explains rules and regulations; resolves problems and complaints; provides general procedural information exercising tact and discretion when distinguishing between, and with consideration of, sensitive or protected and public information.
• Prepares, publishes, and posts the agenda and notices for the respective Boards/Commissions adhering to the appropriate governing rules, regulations, legal requirements, timing deadlines, and restrictions.
• Clerks meetings for assigned Boards/Commissions, following parliamentary procedures; records actions of the Board/Commission; prepares summary action minutes and minute orders.
• Processes Assessment Appeal applications ensuring they are adhering to the State Board of Equalization Revenues and Taxation Code and Rules.
• At the Senior Deputy level only: Processes hearing confirmations, withdrawals, continuance requests, and requests for reconsideration; oversees processes such as Public Record Acts and provides guidance for more complicated journey level work efforts working independently and exercising critical thinking and judgment.

Requirements

• Education, Training, And Experience: Possession of any combination of education, training, and/or experience that would likely produce the required knowledge, skills and abilities. Examples Of Qualifying Education, Training, And/or Experience Are Deputy Clerk of the Board At least three (3) years of increasingly responsible office clerical work and college coursework in business, public administration, or related field. Office clerical work experience must have included the processing and maintenance of records and files using automated systems in an administrative capacity. In addition, at least one (1) year of experience must include working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include at least one (1) of the following: clerking the meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.
• Senior Deputy Clerk of the Board: At least two (2) years of experience working with Assessment Appeals and a working knowledge of the California State Board of Equalization Rules; Property Tax Rules, Revenue and Taxation Code, and parliamentary procedures. In addition, an individual must possess at least two (2) years of experience working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include, clerking the Board of Supervisors meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Qualifications

• Education/Experience Substitution: An Associate's degree in public administration or a closely related field may be substituted for one (1) year of clerical and administrative experience in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office.
• Necessary Special Requirements: Possession of and ability to maintain a California driver license; Intermediate proficiency in the Microsoft Office applications of Word, Excel, PowerPoint, Outlook and Teams; Intermediate proficiency in Adobe Acrobat Professional; Ability to lift up to 30 pounds unassisted; Willingness to work on site in Ventura Monday through Friday with no remote work; Ability to have schedule flexibility to come in early or stay late a minimum of four days each month to accommodate board agenda preparation or meetings support.

Skills

• Working knowledge of: various governmental codes applicable to council, boards, commissions and/or committees, such as Conflict of Interest Codes/Form 700s, Maddy Act, California Public Records Act, the Brown Act; Board Policies, County Codified Ordinance Code, and FPPC Regulations; County organization and operating policies and procedures; assessment appeals applications; automated agenda, meeting management applications (i.e. Granicus), and/or document management systems; California State Board of Equalization Rules, Property Tax Rules, Revenue and Taxation Code.
• Considerable knowledge of: clerking board meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Benefits

The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase: A general salary increase of 3.5% effective on December 20, 2026, and 3.5% effective December 19, 2027.
• Educational Incentive: Completion of an associate degree (2.5%), bachelor's degree (3.5%), OR graduate degree (5%) not required for the position.
• Annual Leave/Accruals Redemption: A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service and has the ability to "cash in" or redeem up to 100 hours of Annual Leave per year after taking 80 hours in the preceding 12 months.
• Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.
• Health Plans: You are afforded an annual flexible credit allowance of up to $26,626 for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.
• Pension Plan: Both the County and you contribute to the County's Retirement Plan and to Social Security. If you are eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Holidays - 13 paid days per year, which includes a scheduled floating holiday.

Pay

Payroll Titles and Approximate Rates of Pay:

• Deputy Clerk of the Board: $34.12 - $47.77 per hour
• Senior Deputy Clerk of the Board: $37.44 - $52.42 per hour

Schedule

Tentative Schedule: Open until filled.