Deputy Register of Deeds

DEPUTY REGISTER OF DEEDS / GRADE 58 The Deputy Register of Deeds performs skilled administrative, technical, and public-service work involving the accurate review, recording, indexing, scanning, and preservation of real estate and vital records. Work is performed under the general direction of the Register of Deeds and in accordance with North Carolina law, county policies, and established office procedures. The position helps safeguard the permanent history of Wilkes County and requires accuracy, sound judgment, confidentiality, dependability, and courteous service to the public. Essential Duties And Responsibilities Receives, reviews, and records deeds, deeds of trust, plats, maps, and other legal instruments; checks documents for apparent recording requirements and collects the appropriate fees without providing legal advice.Accurately indexes recorded instruments. Scans and images documents. Issues certified and noncertified copies of birth, death, marriage, and military discharge records. Accepts and processes marriage license applications and issues marriage licenses in accordance with statutory requirements. Processes beer and wine license matters as authorized and administers oaths to notaries public and others when permitted by law.Collects and receipts fees. Assists with the use of office indexes, imaging systems, public-access computers, and online records.Responds to questions and direct customers to other agencies or professional resources when appropriate.Maintains orderly records, files, logs, forms, and work areas; protects confidential and legally restricted information; and follows records-retention, security, and safety requirements.Learns and uses specialized recording, indexing, imaging, receipting, vital-records, and other computer systems; assists with software changes, testing, and office projects as assigned.Works cooperatively with coworkers, assists with training and cross-training, and supports the efficient operation of the office.Performs other related duties and special projects as assigned by the Register of Deeds. Knowledge, Skills, And Abilities Ability to learn and accurately apply North Carolina laws, fee schedules, policies, and procedures governing land records, vital records, public records, and office services.Strong attention to detail and the ability to perform data entry, indexing, proofreading, scanning, receipting, and cash-handling duties with a consistently high degree of accuracy.Ability to understand and follow written and oral instructions.Strong customer-service skills. Ability to exercise sound judgment, maintain confidentiality, accept feedback, adapt to changes, and learn new duties and technology.Ability to establish and maintain effective working relationships. Working knowledge of computers, email, Microsoft Office, office equipment, and database or records-management systems; ability to learn specialized software. Education And Experience Required: High school diploma or GED and experience in administrative support, records management, data entry, banking, bookkeeping, customer service, legal documents, or a related field; or an equivalent combination of education and experience.Preferred: Business, accounting, office administration, paralegal, records-management, or related coursework or postsecondary education.Preferred: Experience in a Register of Deeds office, clerk's office, law office, financial institution, governmental office, or other public-contact and records environment.Spanish-language proficiency is beneficial but not required. Special Requirements Must be eligible to be appointed and sworn as a Deputy Register of Deeds and to perform the duties authorized by applicable law and county policy. Must successfully complete all pre-employment requirements established by Wilkes County and maintain any required oath, bond, certification, or training after appointment. Physical and Work Environment Work is primarily performed in an office and public-service counter environment. The employee regularly uses a computer, scanner, copier, telephone, and other office equipment; sits, stands, walks, reaches, and performs repetitive hand movements; and may occasionally lift or move record books, supply boxes, or other office materials. Open until filled. Applications may be obtained from the County Office Building, 110 North Street, Wilkesboro, NC, 28697 or from our website, http://wilkescounty.net/. Wilkes County participates in E-verify. Wilkes County is an Equal Opportunity Employer. Click here to Apply