Deputy Project Manager, Utility Coordination

About the role

CobbFendley is seeking an experienced Utility Coordination Deputy Project Manager in our Austin, Texas office.

Responsibilities

• Develop a working knowledge of weekly budget report in Vantagepoint.
• Aid in the preparation of scope of work (SOW) and levels of effort (LOE) for proposals for authorizations.
• Aid in the preparation of invoices and advise project managers of outstanding payments, including coordination with accounting.
• Assist and familiarize with the contract and subcontract review process through the Contracts Department and adhere to jurisdictional requirements and company-established signature matrix protocol.
• Follow company-established QA/QC process and project safety plans.
• Communicate and collaborate within the department, other disciplines and regions, and corporate resources.
• Ensure meeting minutes are logged and sent to respective parties.
• Aid with marketing requests including but not limited to requests for qualifications (RFQ), proposals, resumes, etc.
• Adhere to project schedules set by the client.
• Attend meetings with supervisors and complete requests as assigned.
• Be responsive and accessible and assist with addressing problems and concerns timely.
• Provide feedback on staff performance to management periodically including for annual evaluation.
• Assist with recruiting project team members.
• Aid in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan.
• Aid in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work.
• Aid in coordinating field investigation requests.
• Aid in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC).
• Aid in updating internal and client project trackers.
• Aid in responding to design questions from CAD Technicians.
• Prepare utility progress reports.
• Prepare utility relocation schedule and tracks project deliverables.
• Work with major utility companies, various pipeline companies, as well as state agencies and municipalities.
• Prepare contracts, fee proposals, and scopes of work.
• Prepare and submit monthly invoices and follow up with clients on outstanding invoices.

Qualifications

• Emerging // Basic understanding and minimal practical experience; requires guidance and supervision.
• 5+ years of AEC Professional (Engineer, Surveyor, ROW, etc.) experience.
• Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.
• Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

Skills

• Leadership
• Communication
• Time management
• Risk management
• Quality management
• Financial management
• Negotiation
• Problem-solving

Benefits

• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions;
• Employee Stock Ownership Plan (ESOP);
• Health, Vision, and Dental Insurance;
• Short-Term and Long-Term Disability Insurance;
• Employer Funded and Voluntary Life Insurance;
• Tuition Reimbursement;
• Continuing Education Programs;
• Paid Parental Leave;
• Extended office closure from December 25 through January 1 to relax and enjoy the holidays;
• CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions;

Pay

Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs.

Schedule

This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime.

CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

Work Location Flexibility

This position is eligible for a hybrid schedule once the training period is complete as established by the department.

EEO Information

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Pre-Employment Screenings

All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records).

External Recruiting Agencies

CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.

Applicant Accommodations

Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company.