Deputy Executive Director of Election Administration job

About the role

The Deputy Executive Directors will serve as key members of the administration team, overseeing, through subordinate supervisors and staff, the County Board of Elections and Voter Registration programs. They report to the Executive Director of the Board of City Commissioners and are responsible for managing, directing, and supervising the activities of subordinate clerical and technical staff to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws.

Each Deputy Executive Director is responsible for their area of specialization and will develop and implement metrics to track the effectiveness, accuracy, and efficiency of civil service staff in performing their duties, reporting back to the Executive Director on a regular basis. During election times, this position requires working some non-standard work hours including nights, weekends, and holidays when needed.

Responsibilities

• Oversee Human Resources, Training, and Engagement divisions (for Administrative Operations specialization).
• Coordinate policy development with Deputy Commissioners and prepare policies for presentation to Commissioners.
• Supervise the Training Manager and ensure implementation of standardized training programs across all units.
• Manage internal and external communications programs.
• Lead employee engagement programs and internal culture-building initiatives.
• Ensure HR onboarding, recruitment, performance management, and compliance.
• Ensure proper communications to all staff.
• Support administrative governance, documentation, and operational alignment across the department.
• Perform additional related work as required.

Requirements

• Completion of a bachelor’s degree program at an accredited college or university.
• Strong communication and interpersonal skills, with the ability to maintain positive working relationships.
• Ability to work non-standard hours including nights, weekends, and holidays as needed.
• Exceptional organizational skills and attention to detail.
• Superior typing and proof-reading skills.
• Familiarity with Microsoft Office Suite; high proficiency in Excel.
• Experience and knowledge of local, state, or federal politics preferred.
• Ability to lead and handle multiple tasks in a tight timeframe.
• Must have the ability to work independently and in partnership with a team.
• Excellent self-direction and the ability to take ownership and drive responsibilities through to completion.
• Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines.
• Faith and trust in the electoral process and respect for election laws and regulations.
• Valid Pennsylvania Driver’s License.
• Fluency in other languages is not a requirement, but a plus.

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and their eligible dependents.
• Wellness program eligibility for discounted medical plans.
• Paid vacation, sick leave, and holidays.
• Generous retirement savings options.
• Eligibility for the Public Service Loan Forgiveness program to pay off student loans faster.
• Tuition discounts and scholarships through partnerships with over a dozen esteemed colleges and universities (10% to 40% savings, extending to spouse and dependents in some cases).

Pay

Salary range: $90,000 – $100,000

Schedule

Non-standard work hours including nights, weekends, and holidays as needed, particularly during election times.

The successful candidate must be a resident of the City of Philadelphia within six months of hire.