Deputy Executive Director of Election Administration

About the role

The Deputy Executive Directors will serve as key members of the administration team, overseeing, through subordinate supervisors and staff, the County Board of Elections and Voter Registration programs. The Deputy Executive Directors will report to the Executive Director of the Board of City Commissioners. The Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws.

Responsibilities

- Oversees Human Resources, Training, and Engagement divisions. - Coordinates policy development with Deputy Commissioners and prepares policies for presentation to Commissioners. - Supervises the Training Manager and ensures implementation of standardized training programs across all units. - Manages internal and external communications programs. - Leads employee engagement programs and internal culture-building initiatives. - Ensures HR onboarding, recruitment, performance management, and compliance. - Ensures proper communications to all staff - Performs additional related work as required.

Requirements

- Completion of a bachelor’s degree program at an accredited college or university. - Strong communication and interpersonal skills, with the ability to maintain positive working relationships. - Ability to work nonstandard hours including nights, weekends, and holidays as needed. - Exceptional organizational skills and attention to details. - Superior typing and proof-reading skills. - Familiarity with Microsoft Office Suite; high proficiency in Excel. - Experience and knowledge of local, state, or federal politics preferred. - Ability to lead and handle multiple tasks in a tight timeframe. - Must have ability to work independently and in partnership with a team. - Excellent self-direction and the ability to take ownership and drive responsibilities through to completion. - Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines. - Faith and trust in the electoral process. Respect for election laws and regulations. - Valid Pennsylvania Driver's License

Specialization

- Deputy Executive Director of Administrative Operations

Qualifications

Completion of a bachelor’s degree program at an accredited college or university.

Skills and Experience

- Strong communication and interpersonal skills, with the ability to maintain positive working relationships. - Ability to work nonstandard hours including nights, weekends, and holidays as needed. - Exceptional organizational skills and attention to details. - Superior typing and proof-reading skills. - Familiarity with Microsoft Office Suite; high proficiency in Excel. - Experience and knowledge of local, state, or federal politics preferred. - Ability to lead and handle multiple tasks in a tight timeframe. - Must have ability to work independently and in partnership with a team. - Excellent self-direction and the ability to take ownership and drive responsibilities through to completion. - Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines. - Faith and trust in the electoral process. Respect for election laws and regulations. - Valid Pennsylvania Driver's License

Benefits

- Impact - The work you do here matters to millions. - Growth - Philadelphia is growing, why not grow with it? - Diversity & Inclusion - Find a career in a place where everyone belongs. - Benefits - We care about your well-being.

Pay

Salary Range: $90,000- $100,000

Schedule

During election times, this position will also require working some non-standard work hours including nights, weekends, and holidays when needed.