Deputy District Clerk - Counter Clerk

Essential Duties

• Courteously inform and direct the public with general information about the courthouse.
• Provide agency forms as required by statute.
• Data entry of documents as received by E-Filing or as received in the office by pro se parties.
• Process new civil and criminal cases, including file marking original petitions, assigning court and judge, calculating and receipting filing fees, and entering cases into the computer.
• Open, redirect, and process mail.
• Perform filing functions for motions and orders.
• File-mark all documents presented at the counter and from the Administrative Office.
• Detect frivolous or fraudulent lawsuits.
• Deliver forms to the bookkeepers.
• Print civil daily reports.
• Maintain a balanced cash drawer at all times.
• Immediately direct judicial bypass cases to a supervisor.
• Process credit card transactions.
• Process passport applications.
• Answer phone calls and prepare correspondence related to court activity.

Position Requirements

• A high school diploma or equivalent required.
• Computer data entry experience, and customer service experience required.
• Must have knowledge of English grammar, spelling, punctuation, and modern office equipment including computer software, and filing systems.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must be able to type or keyboard data entry at a rate of 45 net words per minute.
• Must have knowledge and skills to perform basic math principles.
• Must be able to establish and maintain effective working relationships with co-workers and the public.
• Must be able to prioritize tasks to be performed.
• Must be able to work independently in the absence of supervision.
• Must be able to respond appropriately and professionally to requests and inquiries from the general public and courthouse personnel.
• Must be able to communicate verbally and in writing.
• Must be able to apply laws, rules, regulations, and procedures applicable to the job duties assigned.
• Must be able to read and understand manuals, instructions, and documents.
• Must be able to analyze various situations and determine the best solution within the authority delegated.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

• Must be able to lift 25 pounds.
• Must be able to stand, walk, kneel, and/or bend to perform essential functions.
• Must be able to reach, grip, and use fine dexterity to operate computers, and office equipment, and handle/manipulate papers.
• Must be able to push and pull objects.
• Must be able to flex upper trunk forward at the waist and partially at the knees.
• Must be able to rotate upper trunk to the left or right while sitting or standing.
• Must be able to place arms above, at, or below shoulder height.
• Must have use of visual and depth perception.
• Must have speech, hearing, and visual acuity necessary to operate a computer, office equipment, and file documents and court shucks.

WORK ENVIRONMENT

• The work environment characteristics described are representative of those an employee encounter while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.