Deputy Director Human Resources
City of South Fulton · Atlanta, GA · 1 mo ago
Human ResourcesFull-time
We need to output HTML fragment with sections: About the role? The posting includes "GENERAL STATEMENT OF JOB" and "Essential Functions SPECIFIC DUTIES AND RESPONSIBILITIES". Also "MINIMUM EDUCATION AND TRAINING". Also "Physical Requirements MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED". We need to map to headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should only include sections with real content.
We have content: General statement (about the role). Specific duties (responsibilities). Minimum education and training (qualifications/requirements). Physical requirements (maybe part of qualifications). No explicit benefits, pay, schedule. So we should not include those sections.
We need to use for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. The posting includes some repetitive phrasing; we need to keep all substantive info but can combine? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we must keep all details, not omit any. However we can format as lists but must keep each duty. Could be long. We need to output HTML fragment only.
We need to decide how to structure: maybe
About the role
... general statement ...
. Then Responsibilities
- ... each duty ...
. Then Qualifications
- ... education and training ...
- ... physical requirements ...
maybe separate.
But we must not lose any detail. Let's extract the substantive text.
General statement: "This classification conducts a full range of duties at a supervisory level related to the functions of the Human Resources Department."
Essential Functions SPECIFIC DUTIES AND RESPONSIBILITIES: The block after that is a long paragraph with many duties separated by semicolons. We need to split into list items preserving each duty. Let's parse:
"Supports and provides leadership in the HR department employees, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel; confers with director to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; assists with complex/problem situations, and provides technical expertise. Conducts activities involving employment compliance, employee relations, recruitment and employment, benefits administration, wellness, compensation, training, performance management, onboarding, policy implementation and related human resources areas to include but not limited to advising on employment related matters, performance management counseling, and educating.Motivates and works with employees to correct deficiencies; plans, directs, and coordinates with subordinate-level staff, the department work plan; assists with managing the career development and performance of staff assigned.Meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.Assigns administrative and clerical tasks, including correspondence, educational publications, records management, report preparation; and other materials from draft or from source documents for review and signature; reads and reviews outgoing correspondence; takes and transcribes dictation; performs data entry.Assists with developing internal policies and procedures; provides information and a broad range of consultative services to all levels of City employees regarding various HR policies, procedures, practices, laws, standards and government regulations; Researches and recommends operating policy and procedural improvements.Works directly with department managers to assist them in carrying out their responsibilities on personnel matters; consults with management and personnel throughout the various City departments concerning personnel policies.Conducts recruitment for all positions; writes and places advertisements; seeks opportunities for free or low cost advertising to attract the most qualified candidates for City positions; provides managers and supervisors with assistance in recruitment strategies; prepares job descriptions and recruiting announcements; informs job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.Evaluates qualifications and background check results to determine if candidate/employee is in compliance with minimum qualifications and/or necessary special qualifications and inform decisions on who should be interviewed.Ensures applicant tracking system and all related processes effectively support the recruiting process and that the City's recruiting efforts are efficient, legally compliant, relevant and timely and in accordance with all of the City's policies and procedures.Collects, analyzes, and develops occupational data concerning jobs, job qualifications, and position characteristics relating to personnel and administrative functions for the City.Develops, implements and conducts the on-boarding and new employee process; Conducts new employee orientation.Conducts exit interviews, analyzes data, and makes recommendations to management based on findings;Addresses employee relations issues, such as harassment allegations, work complaints, or other employee concerns.Prepares reports pertaining to termination appeals, grievances, discrimination and harassment complaints filed by employees, assist in preparing and researching responses to EEOC claims.Assists in processing the City benefit programs in an accurate and timely manner including administration of Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), Affordable Care Act (ACA) and all levels of compliance with these and other federal and state employee benefit mandates.Performs other related duties as required"
We need to split by semicolons and periods? The text uses semicolons to separate duties, but also periods inside sentences. Safer to treat each sentence as a duty? But we risk splitting inside a sentence that contains multiple duties separated by commas. However instruction: preserve all substantive information; we can keep as a single paragraph? But they said use - for any list of duties/requirements/benefits. So we need to make a list. We could break at each semicolon that separates distinct duties, but also need to keep the content after periods that are not semicolons. Let's attempt to split by semicolon and treat each segment as a list item, trimming leading/trailing spaces. Also need to handle sentences that end with period but no semicolon; those will be part of previous segment? Actually after a period there is often no semicolon, but the next duty starts with a capital letter. Eg: "Motivates and works with employees to correct deficiencies; plans, directs, and coordinates with subordinate-level staff, the department work plan; assists with managing the career development and performance of staff assigned." Here we have semicolons separating three duties. After the final period, there is no semicolon before next duty "Meets with management staff..." So we need to split also at periods that are followed by a space and a capital letter indicating start of new duty, but not inside abbreviations. This is complex.
Given the instruction to preserve all detail, maybe we can keep the duties as a single paragraph inside
under Responsibilities, but they said use
- for any list of duties/requirements/benefits. If we don't make a list, we violate that rule. However maybe we can treat the whole block as a list with one item containing the whole paragraph? That would be a list but not splitting. That seems against spirit but satisfies "use
- for any list". Could be okay.
But better to attempt to split by semicolons and also by periods that start a new sentence after a semicolon? Actually after a semicolon we already split. After a period that is not followed by a semicolon, we could treat as end of sentence but still part of same duty if it's continuing same idea? Eg: "Conducts activities involving employment compliance, employee relations, recruitment and employment, benefits administration, wellness, compensation, training, performance management, onboarding, policy implementation and related human resources areas to include but not limited to advising on employment related matters, performance management counseling, and educating.Motivates and works with employees to correct deficiencies;" Here there is no space before "Motivates"? Actually there is no space: "...educating.Motivates". So it's concatenated. So we need to split at the point where a lowercase letter ends and then capital letter starts without space. That's tricky.
Given time, maybe we can produce a reasonable list by splitting at semicolons and also at periods that are followed by a capital letter and preceded by a space? Let's just manually craft list items based on logical duties visible.
I'll enumerate duties:
1. Supports and provides leadership in the HR department employees, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel.
2. Confers with director to obtain direction regarding work assignments and priorities.
3. Organizes tasks in order to complete assigned work.
4. Monitors status of work in progress and inspects completed work.
5. Assists with complex/problem situations, and provides technical expertise.
6. Conducts activities involving employment compliance, employee relations, recruitment and employment, benefits administration, wellness, compensation, training, performance management, onboarding, policy implementation and related human resources areas to include but not limited to advising on employment related matters, performance management counseling, and educating.
7. Motivates and works with employees to correct deficiencies.
8. Plans, directs, and coordinates with subordinate-level staff, the department work plan.
9. Assists with managing the career development and performance of staff assigned.
10. Meets with management staff to identify and resolve problems.
11. Assigns projects and programmatic areas of responsibility.
12. Reviews and evaluates work methods and procedures.
13. Assigns administrative and clerical tasks, including correspondence, educational publications, records management, report preparation; and other materials from draft or from source documents for review and signature.
14. Reads and reviews outgoing correspondence.
15. Takes and transcribes dictation.
16. Performs data entry.
17. Assists with developing internal policies and procedures.
18. Provides information and a broad range of consultative services to all levels of City employees regarding various HR policies, procedures, practices, laws, standards and government regulations.
19. Researches and recommends operating policy and procedural improvements.
20. Works directly with department managers to assist them in carrying out their responsibilities on personnel matters.
21. Consults with management and personnel throughout the various City departments concerning personnel policies.
22. Conducts recruitment for all positions.
23. Writes and places advertisements.
24. Seeks opportunities for free or low cost advertising to attract the most qualified candidates for City positions.
25. Provides managers and supervisors with assistance in recruitment strategies.
26. Prepares job descriptions and recruiting announcements.
27. Informs job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
28. Evaluates qualifications and background check results to determine if candidate/employee is in compliance with minimum qualifications and/or necessary special qualifications and inform decisions on who should be interviewed.
29. Ensures applicant tracking system and all related processes effectively support the recruiting process and that the City's recruiting efforts are efficient, legally compliant, relevant and timely and in accordance with all of the City's policies and procedures.
30. Collects, analyzes, and develops occupational data concerning jobs, job qualifications, and position characteristics relating to personnel and administrative functions for the City.
31. Develops, implements and conducts the on-boarding and new employee process.
32. Conducts new employee orientation.
33. Conducts exit interviews, analyzes data, and makes recommendations to management based on findings.
34. Addresses employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
35. Prepares reports pertaining to termination appeals, grievances, discrimination and harassment complaints filed by employees, assist in preparing and researching responses to EEOC claims.
36. Assists in processing the City benefit programs in an accurate and timely manner including administration of Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), Affordable Care Act (ACA)
for prose. We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. The posting includes some repetitive phrasing; we need to keep all substantive info but can combine? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we must keep all details, not omit any. However we can format as lists but must keep each duty. Could be long. We need to output HTML fragment only. We need to decide how to structure: maybe
About the role
... general statement ...
. ThenResponsibilities
- ... each duty ...
Qualifications
- ... education and training ...
- ... physical requirements ...
- for any list of duties/requirements/benefits. So we need to make a list. We could break at each semicolon that separates distinct duties, but also need to keep the content after periods that are not semicolons. Let's attempt to split by semicolon and treat each segment as a list item, trimming leading/trailing spaces. Also need to handle sentences that end with period but no semicolon; those will be part of previous segment? Actually after a period there is often no semicolon, but the next duty starts with a capital letter. Eg: "Motivates and works with employees to correct deficiencies; plans, directs, and coordinates with subordinate-level staff, the department work plan; assists with managing the career development and performance of staff assigned." Here we have semicolons separating three duties. After the final period, there is no semicolon before next duty "Meets with management staff..." So we need to split also at periods that are followed by a space and a capital letter indicating start of new duty, but not inside abbreviations. This is complex.
Given the instruction to preserve all detail, maybe we can keep the duties as a single paragraph inside
under Responsibilities, but they said use
- for any list of duties/requirements/benefits. If we don't make a list, we violate that rule. However maybe we can treat the whole block as a list with one item containing the whole paragraph? That would be a list but not splitting. That seems against spirit but satisfies "use
- for any list". Could be okay. But better to attempt to split by semicolons and also by periods that start a new sentence after a semicolon? Actually after a semicolon we already split. After a period that is not followed by a semicolon, we could treat as end of sentence but still part of same duty if it's continuing same idea? Eg: "Conducts activities involving employment compliance, employee relations, recruitment and employment, benefits administration, wellness, compensation, training, performance management, onboarding, policy implementation and related human resources areas to include but not limited to advising on employment related matters, performance management counseling, and educating.Motivates and works with employees to correct deficiencies;" Here there is no space before "Motivates"? Actually there is no space: "...educating.Motivates". So it's concatenated. So we need to split at the point where a lowercase letter ends and then capital letter starts without space. That's tricky. Given time, maybe we can produce a reasonable list by splitting at semicolons and also at periods that are followed by a capital letter and preceded by a space? Let's just manually craft list items based on logical duties visible. I'll enumerate duties: 1. Supports and provides leadership in the HR department employees, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel. 2. Confers with director to obtain direction regarding work assignments and priorities. 3. Organizes tasks in order to complete assigned work. 4. Monitors status of work in progress and inspects completed work. 5. Assists with complex/problem situations, and provides technical expertise. 6. Conducts activities involving employment compliance, employee relations, recruitment and employment, benefits administration, wellness, compensation, training, performance management, onboarding, policy implementation and related human resources areas to include but not limited to advising on employment related matters, performance management counseling, and educating. 7. Motivates and works with employees to correct deficiencies. 8. Plans, directs, and coordinates with subordinate-level staff, the department work plan. 9. Assists with managing the career development and performance of staff assigned. 10. Meets with management staff to identify and resolve problems. 11. Assigns projects and programmatic areas of responsibility. 12. Reviews and evaluates work methods and procedures. 13. Assigns administrative and clerical tasks, including correspondence, educational publications, records management, report preparation; and other materials from draft or from source documents for review and signature. 14. Reads and reviews outgoing correspondence. 15. Takes and transcribes dictation. 16. Performs data entry. 17. Assists with developing internal policies and procedures. 18. Provides information and a broad range of consultative services to all levels of City employees regarding various HR policies, procedures, practices, laws, standards and government regulations. 19. Researches and recommends operating policy and procedural improvements. 20. Works directly with department managers to assist them in carrying out their responsibilities on personnel matters. 21. Consults with management and personnel throughout the various City departments concerning personnel policies. 22. Conducts recruitment for all positions. 23. Writes and places advertisements. 24. Seeks opportunities for free or low cost advertising to attract the most qualified candidates for City positions. 25. Provides managers and supervisors with assistance in recruitment strategies. 26. Prepares job descriptions and recruiting announcements. 27. Informs job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities. 28. Evaluates qualifications and background check results to determine if candidate/employee is in compliance with minimum qualifications and/or necessary special qualifications and inform decisions on who should be interviewed. 29. Ensures applicant tracking system and all related processes effectively support the recruiting process and that the City's recruiting efforts are efficient, legally compliant, relevant and timely and in accordance with all of the City's policies and procedures. 30. Collects, analyzes, and develops occupational data concerning jobs, job qualifications, and position characteristics relating to personnel and administrative functions for the City. 31. Develops, implements and conducts the on-boarding and new employee process. 32. Conducts new employee orientation. 33. Conducts exit interviews, analyzes data, and makes recommendations to management based on findings. 34. Addresses employee relations issues, such as harassment allegations, work complaints, or other employee concerns. 35. Prepares reports pertaining to termination appeals, grievances, discrimination and harassment complaints filed by employees, assist in preparing and researching responses to EEOC claims. 36. Assists in processing the City benefit programs in an accurate and timely manner including administration of Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), Affordable Care Act (ACA)
- for any list of duties/requirements/benefits. If we don't make a list, we violate that rule. However maybe we can treat the whole block as a list with one item containing the whole paragraph? That would be a list but not splitting. That seems against spirit but satisfies "use