Deputy Director
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide which sections to include based on content.
We have:
- About the role / Position overview: Could be "About the role" heading.
- Responsibilities: Could be from "ROLE OVERVIEW" and "Operations" and "Development Support". Might combine.
- Requirements: Could be "Required Qualifications".
- Qualifications: Could be "Preferred Qualifications" and "Licenses & Certifications". Or we could have "Qualifications" heading covering required and preferred.
- Skills: maybe not separate; could be part of qualifications.
- Benefits: we have compensation and benefits.
- Pay: Salary.
- Schedule: Work environment mentions occasional evening and weekend work, some local travel. Could be schedule.
We must only include sections when posting has real specific content. So we need to include sections with actual content.
Let's extract content:
About the role: The "Position" paragraph describes Deputy Director role. Also "ROLE OVERVIEW" details. So we can put under About the role
a
summarizing? But we must preserve all substantive information, not invent or summarize away detail. We cannot summarize; we need to preserve all substantive information. However we can keep the original paragraphs as
under heading. That's fine: we just wrap them. We must not repeat the job title as a heading. The job title is Deputy Director. We won't. We need to avoid duplication: The posting has some repeated lines? Not many. We'll create sections:
About the role
... (the Position paragraph and maybe ROLE OVERVIEW? Actually ROLE OVERVIEW is more responsibilities. Might be better to split: About the role = brief description; Responsibilities = role overview; Operations = operations; Development Support = development support; Requirements = required qualifications; Qualifications = preferred qualifications + licenses & certifications; Benefits = compensation and benefits; Pay = salary; Schedule = work environment (in-person, occasional evening/weekend, travel). We'll need to ensure we don't create sections with placeholder content. Let's extract each piece. From posting: **BACKGROUND** ... (organization description). That's not part of role but could be "About the organization". Not requested heading but we could include as part of About the role? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but we should stick to those. However we could include "About the organization" as part of About the role? Might be okay to include under About the role a paragraph about organization. But we need to preserve all substantive information; we can include it. But we need to avoid creating sections with filler. We'll include About the role containing organization background and position description. Let's copy the relevant text: Organization description: "Grail Family Services (GFS) is pleased to work with DRG to conduct this search. BACKGROUNDThe OrganizationFor more than 25 years, Grail Family Services (GFS) has been the heart of family resources, child care, and early learning in the historic Mayfair neighborhood of East San Jose. We advance the belief that services like high quality child care can transform lives and communities. GFS partners with families, schools, and communities to promote children's success and well-being. We serve a community where more than 50% of local students are not reading at grade level by 3rd grade. Through our programs and family engagement efforts, we inspire lifelong learning and support the intellectual, creative, social, emotional, and physical development of every child. We believe strong partnerships with parents are key to success. We pair data with lived experience, co‑designing solutions with families and sharing what works to strengthen early learning locally and beyond. Through our First 5 Family Resource Center, we deliver information and referrals, coordinate services in partnership with members of the Si Se Puede Collective, and provide parenting workshops with onsite child enrichment to our local community. GFS has also designed and implemented innovative, family-focused programming that are research based, such as our Family Math Program (in partnership with Stanford University’s DREME Network and NYU) and the Building Blocks of Parenting™ (BBP) App (in collaboration with the Santa Clara County Office of Education and FIRST 5 Santa Clara County). We continue to be a leader in the early childhood education and child care innovation space and are committed to bring this innovation to East San Jose. Learn more at www.gfsfamilyservices.org. Si Se Puede Collective Overview The Sí Se Puede Collective (SSPC) is comprised of five anchor organizations in East San José’s Mayfair neighborhood—Amigos de Guadalupe, Grail Family Services, the School of Arts and Culture at MHP, SOMOS Mayfair, and Veggielution. Together, we serve low-income families through coordinated services, advocacy, and community engagement, grounded in the belief that collective action creates deeper impact. The vision of the SSPC is for a Mayfair community that is rooted and thriving, where resilient families have confidence in their gifts, choices and dreams. The mission of the SSPC is to leverage the collective’s creativity, services and advocacy to create opportunities and access to basic needs, education, literacy, and community engagement. Shared strategies include:Uplifting Mayfair’s cultural identity and sense of belongingSupporting early learning and student successHelping youth navigate the world with cultural confidenceCoordinating family-centered services and referralsAdvancing community-led advocacy and systems changePromoting innovative development without displacementImplementing a blueprint for transformation in historic East San JosePromote smart development without displacement in the Mayfair community" That's a lot. We'll keep as paragraph(s). Might be long but okay. Then "The Position" paragraph: "Grail Family Services (GFS) seeks a strategic, collaborative, and operationally strong Deputy Director to partner with the Executive Director in leading the organization's next chapter of growth and impact. Serving as a key member of the senior leadership team, the Deputy Director will provide day-to-day leadership across programs, operations, organizational systems, fund development and cross-functional initiatives, ensuring that strategy is translated into effective execution. The Deputy Director will play a critical leadership role in advancing Grail Family Services' contributions to the Sí Se Puede Collective (SSPC), ensuring the organization effectively executes its shared commitments and community impact goals. The Deputy Director will also have ownership of the GFS strategic plan, and be responsible for moving the organization towards accomplishing the stated objectives. The Deputy Director will help strengthen organizational infrastructure, clarify decision-making processes, support strategic plan implementation, and foster accountability and collaboration across teams. Working closely with the Executive Director, the Deputy Director will ensure operational excellence while allowing the Executive Director to focus on external partnerships, community leadership, advocacy, and resource development. The successful candidate will be an experienced nonprofit leader who combines strong operational and financial acumen with exceptional people management skills. They will be comfortable leading through change, building systems and processes, and empowering staff while honoring the organization's longstanding relationships, culture, and commitment to families. This leader will serve as a trusted thought partner to the Executive Director, a coach to organizational leaders, and a bridge-builder across departments, helping Grail Family Services continue to strengthen outcomes for children and families throughout the community." We'll keep that. Now Responsibilities: Could be the "ROLE OVERVIEW" bullet points (though not bullet but sentences). Let's extract: "Strategic and Organizational LeadershipDrive the programmatic vision and strategic direction across all mission-related initiatives.Partner with the Executive Director to establish strategic priorities and collaborate with the senior leadership team to ensure effective implementation.Lead the implementation of the Grail Family Services Strategic plan, including execution, monitoring, and evaluation.Act as a thought partner to the Executive Director, contributing to high-level decision-making, change management, and cross-functional leadership strategies.Serve as a bridge between the Executive Director and functional leaders, providing clear and consistent communication and directionServe as a senior organizational leader, helping to set strategic direction and shape culture, policies, and practices in collaboration with the Executive Director and senior team.Support the work of Board committees, providing strategic insight and programmatic updates to inform decision-making, strengthen governance, and ensure alignment with GFS’s mission and strategic priorities.Partner with the SSPC Senior Director and represent Grail Family Services in SSPC leadership meetings, working groups, and cross-sector collaborations as needed to advance collective priorities and strengthen organizational alignment.Lead and coordinate cross-functional efforts within GFS to implement SSPC-aligned strategies, ensuring clear accountability, measurable progress, and strong integration with organizational goals and community outcomes.Strengthen an inclusive, mission-driven culture that balances collaboration, accountability, continuous improvement, and respect for diverse perspectives and experiences." Then "Operations": "Oversee routine organizational management, programs, logistics, and cross-team collaboration.Partner with finance and program teams on budget formulation, revenue capture, spending, and the operational implications of grants and contracts.Upgrade and implement an appropriate system of policies, internal controls, operational standards, and procedures - to support the professionalization of the organization while aligning with organizational valuesAddress operational inefficiencies and ensure systems are functioning correctly" Then "Development Support": "Support fundraising efforts by building and sustaining strong relationships with funders and stakeholders.Partner with the Director of Development and Executive Director set fundraising strategy and to advance development goals through compelling storytelling and effective partnership.Leverage data and evaluation to tell the organization’s story to funders, partners, and the board.Serve as a front-line fundraiser for the organization, stewarding and cultivating key donors and funder relationships.Translate program evaluation findings, outcomes data, and community impact insights into compelling narratives and evidence-based materials that demonstrate GFS's effectiveness, strengthen funder engagement, and support fundraising, stewardship, and advocacy efforts." We could combine these under Responsibilities or separate sections. The instruction says use headings like Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't forbid other headings like Operations or Development Support, but we should prefer a few substantive sections over many thin ones. Could combine Operations and Development Support under Responsibilities. But we have a lot of content; maybe better to keep Responsibilities as the role overview (strategic and organizational leadership) and then have separate sections for Operations and Development Support? However that would be many sections. The instruction: "Prefer a few substantive sections over many thin ones." So maybe we should have just Responsibilities covering all duties (including role overview, operations, development support). That would be one big section. Thus:
Responsibilities
... combine all duty paragraphs.
Now Requirements: Could be "Required Qualifications". We'll put underRequirements
a- list of each requirement. We need to preserve all substantive information; we should not lose any detail. So we need to list each requirement as separate
- . The required qualifications list includes: - Minimum 15 years of progressive program and organizational management experience, with at least 7 years in a leadership role. - Experience leading operations, programs, staff, or portfolios in a growing nonprofit or related agency environment. - Familiarity with government and state contracts, regulated service environments, budgets, grants, and implementation requirements. - Financial and budgetary experience, including budget formulation, revenue capture, financial analysis, and connecting program decisions to