Deputy City Clerk

About the role

The Deputy City Clerk provides essential administrative and operational support to the City Clerk’s Office, ensuring municipal services are legally compliant, transparent, and efficient. Key responsibilities include preparing and posting City Council agendas and minutes, responding to public records requests, managing the City’s records management and document imaging program, and assisting with municipal election processes in compliance with federal, state, and local laws.

This role also serves as a resource to City officials, staff, outside agencies, and the public by providing accurate information on City Clerk operations, Council actions, and regulatory requirements. The Deputy City Clerk supports boards and commissions, ensures compliance with the Brown Act, Public Records Act, and FPPC regulations, and assists in preparing, maintaining, and preserving official City documents.

Responsibilities

• Prepare and post City Council agendas and minutes
• Respond to public records requests
• Manage the City’s records management and document imaging program
• Aid in municipal election processes in compliance with federal, state, and local laws
• Serve as a resource to City officials, staff, outside agencies, and the public
• Support boards and commissions
• Ensure compliance with the Brown Act, Public Records Act, and FPPC regulations
• Assist in preparing, maintaining, and preserving official City documents

Requirements

• Strong organizational skills
• Attention to detail
• Sound judgment
• The ability to manage multiple priorities in a fast-paced environment

Qualifications

The ideal Deputy City Clerk is highly organized, detail-oriented, and knowledgeable about municipal operations and legislative processes. They excel in confidential, accurate work and can interpret and apply federal, state, and local laws, including the Brown Act, Public Records Act, and FPPC requirements. This candidate manages complex records, prepares official documents, and supports the City Council and its commissions. Strong written and verbal communication skills are essential to ensure agendas, minutes, and public records are precise and legally compliant. Excellent customer service skills are required for officials, staff, agencies, and the public. They thrive in fast-paced environments, adapt to shifting priorities, and work independently to meet deadlines.

Skills

Experience with document imaging, records retention, and election administration is preferred. The ability to train others, oversee document imaging, and represent senior staff as needed is also valued. Professionalism, confidentiality, and independent work are critical to success in this role. Government or public-sector experience, particularly in a City Clerk’s Office or municipal department, is strongly preferred. Familiarity with government operations, public meeting procedures, legislative processes, city elections, FPPC filings, and City Council support is highly valued. A relevant combination of education and experience is required, and coursework in Certified Municipal Clerk or an associate degree is a significant asset.

Benefits

The City of Moreno Valley offers a comprehensive benefits package that includes health insurance, retirement plans, paid time off, and more. For an overview of the benefits, please click the following link: City of Moreno Valley Benefits Overview.