Department Support Assistant

About the role

The Department Support Assistant provides essential general office and clerical support within a specific location. The role supports 1 small Facility or Department (headcount 25-100), performing receptionist activities such as directing guests and employees, operating a multi-line switchboard, scheduling conference rooms, coordinating A/V equipment, and maintaining sign-on, visitor badges and facility security procedures. The role also assists in planning, coordination, and support of meetings and conferences.

Responsibilities

• Supports 1 small Facility or Department (headcount 25-100)
• Performs all Receptionist activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A/V equipment; and maintaining sign-on, visitor badges and facility security procedures. Assists in planning, coordination and support of meetings and conferences.
• Distributes communications specific to local office/facility; maintains directories; and acts as a local point of contact for the employee activities.
• Able to compile information, run standard reports, distribute business correspondence and maintain procedure manuals.
• Uses basic technical skills to create and edit documents, spreadsheets and presentations.
• Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).

Requirements

• High School Graduate General Studies, or High School GED General Studies, or some undergraduate level coursework completed.
• One year of general office, clerical, or business-related experience.

Preferred

• One year of general office, clerical, or business-related experience.

Qualifications

• High School Graduate General Studies, upon hire or High School GED General Studies, upon hire and some undergraduate level coursework completed, upon hire.
• One year of general office, clerical, or business-related experience.

Skills

• Strong ability to learn on the job.
• Efficiently execute secretarial duties.
• Adhere to guidelines under direct supervision.

Benefits

• Medical
• Prescription Drug
• Dental
• Vision
• Life Insurance
• Paid Time Off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
• Tuition Reimbursement
• Retirement Plan Benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time.

Pay

The posted compensation range of $15.67 - $22.14 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting.

Schedule

Monday - Friday (8:00am - 5:00pm)