DEPARTMENT SECRETARY - PASTORAL CARE (TR/PRN)

Essential Duties

• Clerical Support: Perform general clerical tasks, including typing, filing, and photocopying to ensure efficient office operations.
• Document Preparation: Prepare and edit correspondence, reports, and other documents as required, maintaining high standards of accuracy and clarity.
• Inventory Management: Monitor and maintain office supply inventory levels, placing orders as necessary to ensure timely delivery and organization.
• Communication Management: Answer and direct incoming phone calls professionally, taking messages and relaying information to the appropriate personnel.
• Mail Coordination: Sort and distribute incoming mail and prepare outgoing mail for delivery, ensuring prompt communication.
• Record Keeping: Maintain accurate and organized records and filing systems for easy retrieval, ensuring confidentiality and security of sensitive information.
• Scheduling Assistance: Assist in maintaining department schedules and calendars, coordinating meetings, appointments, and events for staff and leadership.
• Administrative Support: Provide comprehensive administrative support to department staff and leadership as needed to enhance operational efficiency.
• Presentation Preparation: Assist in the preparation of presentations, reports, and other documents to support departmental initiatives.
• Data Management: Input and update data in various databases and spreadsheets, ensuring the accuracy and completeness of all entries.

Non-Essential Duties

• Auxiliary support for special projects and initiatives as assigned.
• Participation in departmental meetings and contribution of ideas for improving operational efficiency.
• Support staff training and orientation processes for new employees within the department.

Preferred Experience

• Proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with office equipment (printers, copiers, fax machines).

Required Licensure/Education

• High school diploma or equivalent.
• Associate's degree or relevant certification preferred.

Compensation and Benefits

Compensation: Base compensation within the positions pay range based on factors such as qualifications, skills, relevant experience, and/or training. Premium pay such as shift differential, on-call. Opportunity for annual increases based on performance.

Benefits: Paid Time Off programs, Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability. Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses. Defined contribution retirement plans with employer match and other financial wellness programs. Educational Assistance Program.