Department Secretary- ICU

Position Summary

The Orlando Health System of Care, including award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, is expanding access to award-winning specialty care for patients in Polk County and beyond. Orlando Health Watson Clinic Lakeland Highlands Hospital, a state-of-the-art seven-story multi-specialty hospital, will serve as a vital 550,000 square-foot healthcare hub offering 300+ inpatient beds and 69 emergency and observation beds, 11 operating rooms and four cardiac interventional suites, dedicated labor and delivery services, including a neonatal intensive care unit (NICU), comprehensive cardiovascular, neurology, and oncology services, and advanced surgical procedures. Join us in shaping the future of healthcare in Polk County as part of the opening team.

Benefits

• Four (4) weeks paid parental leave
• Debt-free degrees through our Preferred Education Program
• Tuition reimbursement and loan repayment programs
• Back-up childcare and elder care
• Fertility benefits and adoption assistance
• NCLEX reimbursement
• Free NCPDs for RN license
• Free Kaplan review courses
• Dedicated RN career counselor and GN Coordinators to develop you
• Specialty certifications reimbursement
• And more!

About the Role

The department secretary performs diverse secretarial, staffing and/or administrative duties for assigned department(s) or professional team. This is a full-time position working Monday through Friday from 9:00 AM to 5:00 PM.

Responsibilities

• Answers phone calls, routes callers, takes messages and provides routine information to callers
• Ensures payroll is updated and accurate daily in preparation for timely manager approval
• Reviews team member sick log and daily staffing sheets frequently to ensure entries match the electronic scheduling program
• Maintains department specific phone trees
• Assists department leaders with interview scheduling
• Organizes meetings including distributing materials, transcribing minutes, and typing routine correspondence/reports
• Establishes and maintains department files and records on an ongoing basis
• Uses discretion when working with confidential information
• Performs all other duties as assigned
• Prioritizes workload to manage multiple priorities
• Enhances professional growth and development through participation in educational programs, current literature, and workshops

Qualifications

• High School diploma or equivalent
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access)
• Two (2) years of clerical or secretarial experience
• Hospital or healthcare experience is preferred
• Candidates with previous experience working in a hospital setting are strongly encouraged to apply