Department Personnel Coordinator

About the role

The Department Personnel Coordinator is an administrative professional classification who may also be a work lead or supervisor. The Personnel Coordinator is responsible for performing professional and technical duties in coordinating department personnel related actions, budgeting, and may perform supervisory duties.

Responsibilities

• Verifies accuracy of the personnel schedules ensuring all FTE's of department are budgeted correctly
• Verifies accuracy of employee timekeeping job ledger codes for department
• May oversee FMLA/STD coordination with division supervisors, county payroll, and HR Benefits Specialist
• Conducts criminal background investigations for all prospective new employees
• Oversees and coordinates the collection of employee information for reports and statistical research
• Coordinates start dates for new employees with supervisors and initiates employee new-hire procedures ensuring all internal policies are followed
• Provides information to employees, reviews, verifies and processes documents requiring expertise interdepartmental procedures, state statutes and legal forms
• Prepares budgeting spreadsheets regarding pay increases/bonuses to ensure the department stays within budget
• Oversees and coordinates the recruitment process with supervisors and provides them with a checklist for interviewing and hiring a new employee
• May oversee operations, procurement, travel coordination, supply ordering, and general office management
• Manages use of County-issued purchasing cards (p-cards), Oracle systems, and departmental purchase orders to track and control spending
• May be the work lead or supervisor of administrative staff; provides training, mentorship, coaching, performance evaluations, and corrective action as needed
• Delegates and approves expenditures within budgetary guidelines; monitors departmental spending, conducts budget audits, and ensures accurate financial coding
• Coordinates building operations or maintenance
• Performs special projects of complex administrative, technical or confidential nature
• Performs related work, as required

Requirements

• Five (5) years of combined education and experience
• One (1) year of supervisory experience or willingness to get a supervisory certificate within a year of hire
• Knowledge of the principles and practices of employee benefits
• Bookkeeping and clerical skills
• Ability to deal effectively with other employees and the public
• Strong technical ability in the county HRIS system for accurate record keeping
• Knowledge of departmental personnel practices

Qualifications

• PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed.
• Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process.

Skills

• Knowledge of the principles and practices of employee benefits
• Bookkeeping and clerical skills
• Ability to deal effectively with other employees and the public
• Strong technical ability in the county HRIS system for accurate record keeping
• Knowledge of departmental personnel practices

Benefits

• Outstanding options of comprehensive health plans that include vision and dental coverage
• Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
• 12 weeks Paid Caregiver leave
• Breast feeding friendly-work environment
• Sick child care, an infants-at-work policy
• Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
• Access to a nationally-recognized wellness program
• Employee Assistance Program
• PERA 401k
• Social Security retirement plans
• Additional Life and Disability Insurance
• Critical Illness and Accidental Insurance
• County-paid tuition assistance
• Eligible for PSLF- Public Service Loan Forgiveness
• Free EcoPass
• Hospital Indemnity
• ID Theft Protection
• Pet Insurance
• 8 Hours of Paid Public Service Leave
• Generous paid time off
• Holidays
• Vacation
• Medical

Pay

$67,068.00 - $96,600.00 Annually

Schedule

Full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work remote and out of 3482 Broadway, Boulder, Colorado.